AR 050206 Grand Terrace-San Bdno

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CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL MEETING OF MAY 2, 2006 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: AMER JAKHER, P.E., CITY ENGINEERIP.W. DIRECTOR SUBJECT: APPROVE AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT WITH THE COUNTY OF SAN BERNARDINO AND CITY OF GRAND TERRACE FOR THE TRAFFIC SIGNALIZATION AT S. LA CADENA DRIVE AND BARTON ROAD PROJECT. DATE: APRIL 20, 2006 BACKGROUND: On July 6, 2004, the City Council approved a cooperative agreement between the City of Colton, County of San Bernardino, and City of Grand Terrace for the installation of a traffic signal and intersection improvements at the Barton Road and La Cadena Drive intersection. This project is referred to by the City's Capital Improvement Program as the Traffic Signalization at S. La Cadena Drive and Barton Road Project. The project's scope of work includes installation of a new traffic signal, a raised median, an island (north east portion), a north bound acceleration lane, sidewalk, curb, gutter, handicap ramps, and asphalt paving. This agreement (shown as Exhibit "B") designates the County of San Bernardino as the Lead Agency for the project. As per the attached agreement Colton's share for the Project cost is $160,000 (42.11%), County's share is $150,000 (39.47%), and Grand Terrace's share is $70,000 (18.42%); the project budget totals $380,000. ANALYSIS/DISCUSSION: As the lead agency for the project, County of San Bernardino completed the plans and specification, for right-of-way (ROW) acquisition, purchased the traffic signal pole, and put the project out for bid. The County currently already expended $120,000 for the following Project costs: engineering, bid process, ROW acquisition, and purchase of the signal pole. Thus, at this time an unexpended amount of $260,000 remains available for the construction phase of the project. The lowest bid received during the bid opening conducted on March 16, 2006 was $405,298.40 (not including contingencies).