AR 071806 Emergency repairs - Laserfiche WebLink

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ITEM #33 CITY OF COLTON AGENDA REPORT FOR THE COLTON UTILITY AUTHORITY MEETING OFJULY 18,2006 TO: HONORABLE CHAIRPERSON AND UTILITY AUTHORITY MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS SUBJECT: APPROVE THE AWARD OF CONTRACTS TO BRITHINEE ELECTRIC IN THE AMOUNT OF $67,194.50 AND LAYNE CHRISTENSEN IN THE AMOUNT OF $68,084.00 FOR EMERGENCY REPAIRS TO WELL PLANT NO. 17 TO REPLACE THE PUMP, MOTOR, AND ELECTRICAL SWITCH GEAR FOR A TOTAL AMOUNT NOT -TO EXCEED $135,279. DATE: JULY 12, 2006 BACKGROUND: Well No. 17 provides approximately 2 million gallons per day in the summer to the city's Western Zone. The Well was drilled and constructed back in 1951. Well No. 17 Pumping Plant was designed and built after the well was constructed. DISCUSSION/ANALYSIS: The pump at Well No. 17 was pulled out by Layne Christiansen for evaluation. Pump contractor notified the City that the pump and its components were deteriorated and beyond repair. Because pump was designed over 50 years ago, it would be in the City's best interest to redesign and upgrade the pump to meet the current industry pump standards. The Upgrade would also include the pump and its components, motor and motor control center. Brithinee Electric's cost to upgrade the motor control center is $67,194.50 and Layne Christensen's cost to upgrade and repair the pump and motor is $68,084. Emergency and repair upgrades are necessary to meet the summer demands. Water Department Staff consulted with the City Manager, who concurred that the situation was an emergency and that having Brithinee Electric and Layne Christiansen begin the repair work on Well Plant No. 17 would be the most practical and cost efficient method for obtaining the necessary emergency repairs. The actions of City staff in this instance complied with the City's existing purchasing regulations, which state that competitive bidding, either formal or informal, is not required in situations determined by the City Manager to constitute an emergency for a public project, pursuant to Public Contract Code sections 22035 and 22050. (Colton Municipal Code § 3.08.130.) Under such conditions, any alternative procedure may be used. In addition, the City Manager has authority to declare a public emergency and take any directly related and immediate action required by the emergency, up to a total of one hundred thousand dollars, (Ibid.) Emergency expenditures of more than one hundred thousand dollars ($100,000) shall first be approved by the City Council. Work shall be performed without the benefit of competitive bidding, either formal or 7/10/03 City Clerk's Office Cb