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ITEM #24 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF FEBRUARY 6, 2007 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Daryl Parrish, City Manager SUBJECT: Approve Contract with EDAW for Development of Specific Plan / EIR for Pellisier Ranch / La Loma Hills Area. DATE: January 25, 2007 BACKGROUND: The proposed project area for La Loma Hills / Pellisier Ranch Area Specific Plan consist of approximately 1,428 acres of undeveloped land. The project is bounded by the Santa Ana River to the north and west, single family homes to the east and the City limits to the southwest. In addition, the Colton Landfill bounds the site to the north. The City of Colton is developing standards for planning and development to guide growth in the subject vicinity of Colton as part of the Pellisier Ranch Area Specific Plan. On March 30, 2006, the Community Development Department issued a Request for Proposal (RFP) and solicited nineteen planning consultants to develop a Specific Plan for the Pellisier Ranch Area. Due to concerns addressed by Council members during the August 1, 2006 Council meeting, the City Manager and the City Attorney decided to cancel the RFP process and directed staff to work with the Purchasing Manager to oversee and re -issue the RFP. DISCUSSION/ANALYSIS: Diligent effort was made to solicit competitive proposals from qualified contractors to develop a Specific Plan for the area known as the La Loma HiHs/Pellisier Ranch area. On October 24th, 2006, Request for Proposal RFP -JS -07013 was distributed to 85 potential bidders via the City's online bidding system: www.TheNetworkBidSystem.com. Due to the complexity of the RFP, electronic proposals were not accepted. The online bidding system was only utilized as a notification tool to expedite the RFP notification process, delivering access to complete bid documents to the potential bidders instantly. Seventeen potential bidders and staff attended a non -mandatory pre-bid conference on November 7t'. Additional clarification resulting from the pre-bid conference was provided in 2 separate addendums and emailed to all 85 potential bidders on 11/8/06, and 11/15/06. Staff obtained formal, sealed proposals on November 21, 2006 from: 1. Edaw Inc. $513,966 2. JHA Consulting $535,339 3. Michael Brandman Associates $579,505 4. David Evans & Associates $882,887