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The bid abstract is attached. Proposals from all four companies were evaluated based on the criteria listed in the RFP, including Quality of Workplan/Methodology, Ability to Perform, and Overall Cost. Edaw, Inc. and JHA Consulting scored the highest and were invited to participate in comprehensive face-to-face discussions to provide additional information/clarification. Each vendor was asked to provide one set of audited financial statements and were allotted 20 minutes for a general proposal overview before addressing specific questions on their use of community groups/task forces and technique of conducting the Market Analysis. Lastly, in accordance with section 16, Appendix A, (the "City reserves the right to amend or modify the project scope of services prior to the award of contract"), the City determined that the Successful Contractor would not be required to conduct an "initial study", as detailed in Appendix A, section 3.10, and the 2 finalists were asked to adjust their pricing accordingly: 1. Edaw Inc. $503,481 2. JHA Consulting $523,516 Both companies provided greater in sight into their work plan/methodology to meet the City's needs as detailed in the scope of work. Edaw, Inc.'s extensive in-house technical expertise coupled with their years of experience with similar projects separated them from the newly formed JHA Consulting. JHA Consulting does not have financial statements, audited or otherwise. In addition, JHA Consulting proposed an extensive use of subcontractors with a greater emphasis on environmental review than planning. On January 9, 2007, Edaw, Inc. was invited to participate in a Best & Final round of negotiations to clarify exceptions to the City's standard boilerplate language. During the negotiations, Edaw identified an additional $32,215 of potential savings to the City based upon CEQA documentation overlap with regards to the General Plan agreement should the two projects proceed in tandem. Upon receipt of the Best & Final proposal, staff determined that Edaw Inc. offered the best value and is recommending them for award. Some of the agencies that Edaw Inc. provides conceptual planning services to are: The Cities of Claremont, Yucaipa, Hemet, and Alhambra. Lisa Prasse, AICP, City Planner for the City of Claremont, stated that "Edaw delivered quality work products, and successfully engaged the community in the entire effort." She further stated that "the City Council unanimously approved the Comprehensive General Plan Update and thanked EDAW staff for a job well done." Jonathan N. Moore, Chief Deputy Director, San Joaquin County said that they "would not hesitate to contract with Edaw, Inc. on future projects." To ensure an objective recommendation is brought before the City Council, staff requested outside experts to review and rank all four the proposals. Each of the experts were required to sign code of conduct/ethics statements to avoid any conflicts of interest, real, potential, or perceived. Each of the experts responded with rankings and comments that further validate staffs recommendation.