(24)AR 061907 Hall & Foreman, Inc.

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Professional Services Agreement — Hall & Foreman, Inc. June 191h, 2007 City Council / Redevelopment Agency Report DISCUSSION/ANALYSIS: Page 2 of 5 October 24th, 2006, Request for Proposal RFP -JS -07013 was distributed to 85 potential bidders via the City's online bidding system: www.TheNetworkBidSystem.com for the purpose of delivering consulting services for the development of a Specific Plan in the Pellisier Ranch / LaLoma Hills area. Sealed proposals were received from four companies — EDAW, Michael Brandman Associates (MBA), David Evans and Associates (DEA), and the JHA Consulting, Inc. team (Hall & Foreman, Inc. subconsultant). Each of these proposals was evaluated based on the criteria listed in the RFP, including Quality of Workplan /Methodology, Ability to Perform, and Overall Cost. Through that evaluation process, City staff determined that each of the consultants offered services and professionals who could bring value to the city of Colton as the city embarks on aggressive development opportunities. As a result of this process, City staff has brought / will bring forward to the City Council items as follows: • Professional Services Agreement Award to DEA for the development of the Pellisier Ranch / LaLoma Hills Specific Plan (council approval June 5th, 2007); • Professional Services Agreement Award to Michael Brandman Associates for the Development of a Habitat Conservation Plan for the Delhi Sands Flower Loving Fly and an Environmental Impact Report for the West Valley Specific Plan update (agendized for council consideration June 19th, 2007); • Professional Services Agreement Award to the Hall & Foreman' (HFI) for the Development of a Specific Plan update for the West Valley project area (this item); Colton Municipal Code Section 3.08.140 authorizes the city council, in limited circumstances, to award a professional services agreement to a consultant without a formal or informal RFP process. Section 3.08.140(E) provides that competitive bidding, either formal or informal, is not required "When the city manager determines that it is in the best interest of the city and its administrative operations to dispense with public bidding for non-public projects under this chapter. Prior city council concurrence with the city manager's determination shall be required for non-public project purchases over one hundred thousand dollars." For this contract award, the City Manager has determined that the prior competition for the Pellisier Ranch Specific Plan Development accomplished the purpose of a bid process and the results / findings from that competition are valid to make a contract award under this project. The City Manager makes this finding based upon the following: • The Hall & Foreman team was considered very capable of completing the range of services included in this Professional Services Agreement; • The Hall & Foreman team received outstanding references from previous clients including both public agencies and private sector developers; • The Hall & Foreman team has direct experience in the development of mixed-use specific plans in the Inland Empire. ' In the case of the JHA Consulting, Inc. team, the principle concern expressed by the evaluation committee was the size and financial resources of JHA Consulting. To address this concern, JHA Consulting has proposed to the City that their role be switched from a Prime to a Subconsultant position — Hall & Foreman will serve as the Prime consultant given their size and financial resources (250 employees, $35 million in annual sales).