(16)AR 090407 No Streets Left Behind project

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ITEM #16 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF SEPTEMBER 4, 2007 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: AMER JAKHEII, P.E., PW DIRECTOR/CITY ENGINEER SUBJECT: AUTHORIZE THE AWARD OF CONTRACT FOR NO STREETS LEFT BEHIND PROJECT TO ALL AMERICAN ASPHALT, INC. AS THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER IN THE AMOUNT OF $ 1,891,135; APPROVE RESOLUTION AMENDING THE FISCAL YEAR 2007/2008 CAPITAL IMPROVEMENT PROGRAM TO INCLDE THE NO STREETS LEFT BEHIND PROJECT 1(A). DATE: AUGUST 23, 2007 BACKGROUND: The Public Works Department presented a CIP Supplement to Council on March 7, 2006, which added the No Streets Left Behind Project to the city's Capital Improvement Program. This project will use the city's Pavement Management System, developed to establish an inventory of the condition of its street infrastructure, to select streets for this project. By improving the city's failing streets, as identified by the Pavement Management System, the city will be better able to maintain good driving conditions throughout the city. The focus of this project is to improve the failing streets with the city's residential neighborhoods first. Public Works staff has identified a total of forty-eight (48) locations that will be improved by the funds appropriated to this project in fiscal year 2007/2008, totaling three million dollars; these locations are attached as Exhibit `A.' An additional two million dollars will be provided correspondent to this project for street improvements during fiscal year 2008/2009. DISCUSSION/ANALYSIS: On June 19, 2007, the City Council authorized staff to solicit bids for the No Street Left Behind Project. The public bidding of this project was advertised in local papers and trade journals beginning on July 20, 2007. The bid opening was conducted on August 16, 2007 and Staff received formal proposals from four (4) firms, with their corresponding bid amounts as follows: Bidder Bid Amount 1. All American Asphalt, Inc. $ 1,891,135.00 2. Hardy and Harper, Inc. $ 1,919,000.00 3. R. J. Noble Company $ 2,060,877.30 4. Sylvia Construction, Inc. $ 2,570,935.32 7/10/03 City Clerk's Office Cb