(16)AR 090407 No Streets Left Behind project

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Upon review of the submitted bid documents, City staff found that All American Asphalt, Inc. is the lowest responsive and responsible bidder. The bid amount submitted by All American Asphalt, Inc. is $924,906.80 lower than the Engineer's Estimate of $2,816,041.80. The discrepancy in total price resulted from a difference in the unit cost of rubberized and regular asphalt. Staff is recommending the award of a construction contract in the amount of $1,891,135 to All American Asphalt, Inc. The project will be completed within one hundred twenty (120) calendar days from the date which the contractor is issued the Notice to Proceed; as noted in the attached agreement, Exhibit `C,' if the project experiences delays liquidated damages in the amount of five hundred dollars ($500.00) will be collected for each day the project is delayed. As the No Streets Left Behind Phase I Project will have a net savings of approximately one million one hundred dollars ($1,100,000), staff requests authorization to solicit bids for a No Streets Left Behind Phase I(a) Project. If the Council concurs staff would request retaining $300,000 of the savings currently available in the existing Phase I project account for contingency expenses and redirecting the remaining $800,000 to Phase I(a) project accounts. This sub -phase of the No Streets Left Behind Phase I Project will solicit bids primarily for deteriorated segments of arterial streets which serve as entryways into the city; these streets are identified in Exhibit `B.' The streets noted in Exhibit `B' are displaying declining conditions and include portions of Colton Avenue, Rancho Avenue, S. Mt. Vernon Avenue and Valley Boulevard. Staff requests authorization to solicit bids for the Phase I(a) project with an estimated project cost of $800,000. ENVIRONMENTAL IMPACT: The proposed public improvements are categorically exempt from the requirement of the California Environmental Quality Act (Public Resources Code §§ 21000 et seq.) ("CEQA") pursuant to Section 15301 (c) of the State CEQA Guidelines [minor alterations to existing streets]. Staff will file a Notice of Exemption with the San Bernardino County Clerk's Office as soon as possible upon the City Council's award of the contract. CONFLICT OF INTEREST: None. FINANCIAL IMPACT: Funding for the street improvements identified in Exhibit A has been budgeted for in account 450- 0805-6970-3890; as approved by the budget for fiscal year 2007/2008. Staff requests redirecting $800,000 available in the account noted above to Phase I(a) project accounts as follows: 450-9165- 6970-3890 ($400,000) and 450-0820-6970-3890 ($400,000).