(11)AR 091807 Acacia Curb Gutter and Sidewalk Project

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Portsmouth Construction, Inc. completed the projects satisfactorily as specified on contract documents, plans, and specification. The project was completed at a total cost of $61,520.25 higher than the contracted amount. The noted increase in cost associated to the awarded agreement is a result of the following: 1) additional quantities were needed to complete improvements along various streets correspondent to CDBG Project 104-32105/2900 2) addition of the Acacia Sidewalk Curb and Gutter Project to the contracted scope of work. The added work is identified in the attached Change Order No. 1 (see Exhibit B). The change order will increase the total compensation provided by the agreement by $61,520.25 to $558,411.90, this is an increase of 12% from the awarded agreement. The additional funding needed to finance the increase in quantities for CDBG Project 104-32105/2900 is available from the city's unprogrammed CDBG funds. The improvements completed along Acacia Street are improvements approved by Council as the Acacia Sidewalk Curb and Gutter Project; approved improvements included installation of: missing sidewalk, curb, gutter and handicap ramp along Acacia Street from Pennsylvania Avenue to 6th Street . The funding for these improvements was provided by the Rancho Mill Project Area. The Acacia Sidewalk Curb and Gutter Project was added to the original scope of work to facilitate staff to complete this project in a timeframe which would meet the timeline identified in the Rancho Mill Construction Management Agreement (CMA). The CMA established construction of the identified projects would be completed by June 2007. Rancho Mill Project Funding: On September 16, 2003, the City Council and Redevelopment Agency Board adopted Resolution Nos. R-100-03 and 819 respectively. These resolutions authorized a loan between the City of Colton and the Agency in the amount of $500,000. At the Citizen Advisory Committee (CAC) meetings held on January 13, 2004, February 3, 2004 and April 6, 2004, the Agency Board adopted Resolution No. 822 and 828 respectively. The adoption of these two resolutions authorized the Agency to proceed with specific redevelopment activities in the Rancho Mill Project Area, as identified and prioritized by Citizen Advisory Committee (CAC) and the City's Public Works Department. In accordance to the Rancho Mill Public Works Project Funding and Construction Management Agreement (CMA) approved by the Redevelopment Agency on April 6, 2004 the Agency has agreed to finance the agreed upon improvements and the City has agreed to design, install and maintain the improvements. In addition, the adoption of these aforementioned resolutions authorized $450,000 of the $500,000 loan proceeds to be transferred from the Rancho/Mill Debt Service Fund 872 to the Capital Improvement Fund 450. Most recently on July 18, 2006, the City Council and Redevelopment Agency Board amended the Rancho Mill Construction Agreement to redirect savings from the following Rancho Mill Projects: 1)Pennsylvania from Citrus to Johnson and 2)Citrus from Pennsylvania to Bryn Mar to a finance new Rancho Mill Project, Acacia Street Improvements. Staff respectfully requests approval of the attached Change Order No. 1 (Exhibit B) and authorization to file and record a Notice of Completion (Exhibit D) for the following projects: CDBG 104-32105/2900, CDBG 104-32205/2901 and Acacia Sidewalk Curb and Gutter Project.