(12)AR 110607 Hogle-Ireland, Inc.

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City Council Meeting — November 6, 2007 PSA with Hogle-Ireland Page 2 of 4 the consultant completed a detailed Land Use Alternatives Paper, which provides the foundation for completion of the Land Use Element. Two workshops have been held with City Department heads to discuss the land use alternatives. In April 2007, staff was prepared to schedule community meetings to discuss the land use alternatives. However, these were put on hold because the consultant team was in the process of leaving their prior consulting firm. The consultant team working with the City on this project includes Laura Stetson and Diana Gonzalez. Ms. Stetson's experience with the contract work -in -progress and her unique familiarity with the work plan that had already been established by P&D Consulting, Inc. make her — and Hogle-Ireland, Inc. — an ideal candidate to continue with the contract. As a result, staff is recommending that the current contract for the completion of the Land Use and Circulation Elements be awarded to Hogle-Ireland. Professional Services Agreement with Hogle-Ireland, Inc. for Completion Land Use and Circulation Elements, Housing Element, and EIR In addition to updating the Land Use and Circulation Elements of the General Plan, the City's Housing Element needs to be updated to meet the requirements of State law and to respond to the current SCAG cycle requirements to have the element updated for the 2008-14 planning period, reflective of the final Regional Housing Needs Allocation adopted by SCAG on July 12, 2007. Funding to complete this phase of the contract in the amount of $313,000 will be included in Fiscal Year 2008/2009 Budget. Finally, the environmental impacts of all of these elements and ordinances still needs to be prepared before they can be considered by the Planning Commission and City Council. As a result, Hogle-Ireland's proposal also includes preparation of the EIR. These tasks include the original phase 2 projects identified in the scope of work. Ms. Stetson's experience working with the General Plan, and with the City of Colton, puts Hogle-Ireland, Inc. in a uniquely qualified position to serve the City's needs in these areas. Generally, the awarding of a new professional services contract would be subject to the competitive bidding procedures described in the Colton Municipal Code (the "Code). However, for non-public projects, such as the awarding of this contract there are exceptions that allow for a waiver of the bidding process. Specifically, Section 3.08.140 (Exceptions to competitive bidding — Non-public projects) states that the City's bidding requirements may be waived "[W]hen the city manager determines that it is in the best interest of the city and its administrative operations to dispense with public bidding for non-public projects under this chapter. Prior city council concurrence with the city manager's determination shall be required for non-public project purchases over one hundred thousand dollars." Thus, if the City Manager (and City Council) determines that it is in the best interest of the City to dispense with public bidding for this contract, then competitive bidding will not be required. Staff believes that Hogle-Ireland, Inc., with Ms. Stetson as the Project Manager, is ideally suited to perform this contract due to the firm's overall familiarity with the City and the City's General Plan as a result of its continued work on the Land Use and Circulation Elements Update. Indeed, much of the background information for the General Plan has been performed by Ms. Stetson. If the City were to formally bid this project and select a different consultant team, that