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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF DECEMBER 4, 2007 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DILU DE ALWIS, FINANCE DIRECTOR I, SUBJECT: AWARD BID TO SOLID SOLUTIONS, LLC TO PROVIDE HAULING AND DISPOSAL SERVICES FOR CLASS A AND CLASS B BIO - SOLIDS AT THE WASTEWATER TREATMENT PLANT IN AN AMOUNT NOT -TO -EXCEED $371,200 PER YEAR DATE: November 27, 2007 ITEM #11 BACKGROUND: Bio -Solids are extracted from the wastewater during treatment and must be disposed of in an environmentally safe and acceptable manner consistent with EPA regulations CFR 503. Our previous contract with Solid Solutions, LLC, removed approximately 5,000 tons during fiscal year 06-07. There is an immediate need to remove about 5,000 tons of bio -solids stock piles. DISCUSSION/ANALYSIS: Diligent effort was made to solicit competitive proposals for Bio -Solids Hauling and Disposal Services. On October 17, 2007 the Request for Quotations was distributed to 139 potential bidders via the City's online bidding system: www.TheNetworkBidSvstem.com. Six (6) potential bidders and staff attended a non -mandatory job walkthrough on November 7, 2007. Additional clarification resulting from the job walkthrough and questions was provided in two (2) separate addendums and emailed to all 139 potential bidders on 11/13/07 and 11/19/07. An electronic Bid Opening was held at 2:00 p.m. on November 21, 2007. Sealed (encrypted) bids were received from the following: 1. Solid Solutions, LLC Class A - $43.40/ton Class B - $46.40/ton 2. Nursery Products Class A - $48.00/ton Class B - $48.00/ton 3. Clear Blue Environmental Class A - $64.10/ton Class B - $64.10/ton 4. West Coast Storm, Inc. Class A - $85.00/ton Class B - $85.00/ton The proposed agreement term will commence upon execution of the agreement by the City and continue for one (1) year. The proposed agreement contains two (2) one-year renewal options that may be exercised by the City Manager, if in the City's best interest. FINANCIAL IMPACT: Sufficient funds are available in the Wastewater Professional Services Account 522-8200-8200- 2350-0000-000 for bio -solids hauling and disposal. ENVIRONMENTAL IMPACT: The State of California and County of San Bernardino govern the environmental manner in which bio -solids are disposed. The contractor must comply with all State and County environmental regulations.