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ITEM #3 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF DECEMBER 04, 2007 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: AMER JAKHER, P.E., PW DIRECTOR / CITY ENGINEER SUBJECT: AUTHORIZE THE AWARD OF SHORT FORM CONSTRUCTION AGREEMENTS FOR THE IMPOUND YARD PHASE III PROJECT: TO ROSS FENCE COMPANY, INC. IN THE AMOUNT OF $30,310.00 DATE: NOVEMBER 26, 2007 BACKGROUND: On November 1, 2005, City Council approved the construction of the Police Impound Yard on a City owned lot located along Fogg Street, south of "M" Street. In July 2006, the construction of the Police Impound Yard Phase I and II were completed; Notice of Completion was filed on June 06, 2006. These completed phases of the Impound Yard Project have developed approximately two acres of the 3.63 acre parcel upon which the Impound Yard exists. Due to the volume of vehicles the Impound Yard operation is experiencing, it is prudent to complete the Impound Yard Phase III Project. This phase will expand the square footage of the Impound Yard to its parcel lot boundaries. The completed Phase III will fence the entire Impound Yard parcel number 0163-232-24-000. ANALYSIS/DISCUSSION: Phase III will extend the existing Impound Yard enclosure which currently exists to the parcel lot boundaries. The scope of work required to accomplish this includes: extending the masonry wall 305 feet, relocation of 227 feet of existing chain link fencing from the south side of the Impound Yard to the west property line, installation of 17 feet of new chain link fencing along the west property line, and installation of 215 feet of new chain link fencing along the south property line. As noted by the City's Zoning Ordinance Section 18.38.050, installation of chain link fencing for all residential and nonresidential zones must be approved by the City's Design Review Committee. Staff received a recommendation for approval of this project's design from the Design Review Committee on September 19, 2005. This project was then reviewed and approved by the Planning Commission on October 11, 2005. Staff completed the informal bid procedure for the chain link installation services as required for public projects by the Purchasing Ordinance Section 3.05.090 (b). A Request for Bids (RFB) was forwarded to the following contractors and their responses are listed below: 1. Ross Fence Company Inc. $30,310.00 2. Valley Cities/Gonzales Fence, Inc. $32,383.00 7/10/03 City Clerk's Office Cb