(17)AR 040709 Change Order - Laserfiche WebLink

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ITEM #17 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF APRIL 7, 2009 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: MARITZA TAPIA, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: APPROVE CHANGE ORDER NO. 1 IN THE AMOUNT OF $33,900.61 AND AUTHORIZE RECORDATION OF A NOTICE OF COMPLETION FOR THE NO STREETS LEFT BEHIND PROJECT. DATE: MARCH 12, 2009 BACKGROUND: On September 5, 2007, the City Council authorized staff to solicit bids for the No Street Left Behind Project -Phase IA. The following streets were included in the project scope: 1. Colton Avenue — Mt. Vernon Avenue to City Limit (channel) 2. Rancho Avenue — F Street to 10 Fwy. WB on-ramp 3. Mt. Vernon Avenue — 10 Fwy. Bridge (South side) to RR Bridge; repair portion south of Colton Avenue intersection 4. Pleasant View — 8th Street to End 5. Acacia Street — 6th Street to Pennsylvania Avenue 6. 6th Street — Olive Street to Acacia Street 7. Reche Canyon Road (Optional Bid) — South of Shane Drive to City Limit. The project scope included: pulverizing of existing street and installation of 4" thick asphalt paving (only for Pleasant View, Citrus street), all other streets will require 2" thick grind and overlay. Major thoroughfares included in the project were paved using rubberized asphalt (Colton Avenue, Rancho Avenue, Mt. Vernon Avenue, and Reche Canyon Road) and regular (conventional) asphalt was utilized for improvement along the residential streets (Pleasant View, Acacia and 6th) DISCUSSION/ANALYSIS: On November 04, 2008, the City Council authorized the award of a construction agreement for the No Street Left Behind Phase IA Project to Hardy and Harper, Inc., in the amount of $645,000.00. A Notice to Proceed for this project was issued on December 04, 2008 and the project was completed as of February 04, 2008. Hardy and Harper, Inc. completed the project satisfactorily as specified on the project plans and specifications, in the amount of $678,900.02. The final project's construction cost is higher than the awarded contract amount, as a result of Change Order No. 1 (Exhibit B), which totaled 7/10/03 City Clerk's Office Cb