(2)AR 122209 Agreement/RW Beck - Laserfiche WebLink

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Staff Report to the Mayor and City Council Agreement with RW Beck December 22, 2009 Page 2 assess the capability of the existing system, project the future load growth of tile city, and develop a plan to design and construct the necessary system improvements that will allow the Electric Utility to reliably serve the electrical needs of the City. The project identified as the highest priority is the construction of a 69/12.47 kV substation on the north side of the city. The north side of the city is currently served by the Hub Substation and the Drews Substation, both of which are located south of the 10 freeway. Removing significant load from the Flub Substation and the Drews Substation will allow the utility to balance load properly, improve power quality, reliability, and efficiency of the operation of the electric system. The purchase of two 15/20/25 MVA, 69-12.47 kV step-down transformers were bid and awarded to Howard Industries in October 2007. The construction of the transformers was completed in November 2008, and they will soon be shipped from Mississippi. The Electric Utility identified property on Pennsylvania as an ideal site for the location of the proposed North Substation because of its proximity to the calculated load center in the northern section of tile city, transmission system, and distribution system. From this property, there are at least four (4) corridors available to connect to the distribution system. The property was acquired in September 2008. ISSUE,S/ANALYSIS The Electric Utility department issued a Request for Qualifications on August 18, 2008 for the selection of an Owner's Engineer for the North Substation Project. The proposal submitted by R. W. Beck was detern-lined to be the most responsive and responsible for the scope of services for several reasons: they have knowledge of the electric system, as they designed both tile Century and Hub Substations; they performed the same services for a 69x34/12 -kV 2x25 -MVA substation in the City of Banning; and, they had presented a preliminary arrangement of the North Substation and performed a preliminary analysis of the total budget. The award of contract to R.W. Beck was in the amount of $1,468,000. The scope of services include engineering, landscape design, environmental, surveying, geotechnical, project management, and construction management set -vices for the design, permitting, and construction of the substation and transmission facilities. The tasks include the following: * Task 1: Project Management and Quality Assurance • Task 2: Project Initiation • Task 3: Perrilitting and Site Investigations • Task 4: Preliminary Engineering • Task 5: MaJIor Equipment and Material Procurement • Task 6: Detail Design