(8)AR 050410 Award of Contract/Solarmax Technology, Inc.

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DATE: TO: FROM: PREPARED BY SUBJECT: ITEM NO. 08 STAFF REPORT MAY 4, 2010 HONORABLE MAYOR AND CITY COUNCIL ROD FOSTER, CITY MANAGER/GENERAL MANAGER JAMES EARHART, INTERIM DIRECTOR OF UTILITY SERVICE AWARD OF CONTRACT FOR DESIGN, PROVISION F EQUIPMENT AND INSTALLATION OF A PHOTOVOLTAIC SYSTEM AT THE ART THOMPSON TEEN CENTER RECOMMENDED ACTION It is recommended that the City Council award a contract to Solarmax Technology, Inc , in the amount of $52,718.51 for the Design, Provision of Equipment and Installation of a Photovoltaic System at the Art Thompson Teen Center. GOAL STATEMENT The proposed action will support the City's goal to reduce energy costs, promote renewable energy, reduce greenhouse gas emissions and assist businesses that increase local and national employment of workers in new technical enterprises. BACKGROUND The City of Colton received an Energy Efficiency Community Development Block Grant, through the U. S. Department of Energy as part of the American Recovery and Reinvestment Act of 2009, to improve energy efficiency and promote renewable energy. One of the approved projects was to install a solar electric generating system on the new Art Thompson Teen Center. The energy produced by this project in intended to lower energy costs at the Teen Center, provide jobs and help the city electric utility meet its renewable energy and greenhouse gas reduction goals. ISSUES/ANALYSIS On February 22, 2010, the Electric Utility staff issued a Request for Proposal (RFP) for the Design, Provision of Equipment, and Installation of a Photovoltaic System at the Art Thompson Teen Center. The RFP was advertised in the San Bernardino County Sun on February 25, 2010 and March 4, 2010. In addition, the RFP document was mailed to 25 solar design and installation companies. A non -mandatory pre -proposal conference was held at the Art Thompson Teen Center on March 2, 2010.