(7)AR 111610 G&G Environmental Compliance, Inc. Contract

Browse Search

Staff Report to the Mayor and City Council G&G Environmental Pretreatment Services November 16, 2010 Page 2 ISSUES/ANALYSIS G&G Environmental Compliance, Inc. (G&G) has been retained since January 2004 to provide the essential program services including inspection, monitoring, reporting, and compliance related activities for the Pretreatment Program. The City's Wastewater Reclamation Facility (WRF) has added treatment capacity since the previously issued permit and the discharge limits, contained in the new NPDES Permit No. CA 0105236, have changed to reflect new water quality standards established by the State of California. As a result of the aforementioned changes, the permit requires the City to re-evaluate the existing local discharge limits for commercial and industrial discharges to ensure adequacy and that the limits reflect current conditions. G&G has completed the initial review for "pollutants of concern" which is the first step in this re-evaluation process. The existing contract has approximately $4,300 remaining, which will cover the pretreatment expenses through October 31, 2010. The City of Colton's WRF remains in compliance with effluent limitations in their current permit; however, the existing local limits were adopted prior to employing the treatment provided by the Rapid Infiltration/Extraction (RIX) Facility, which provides tertiary treatment. The new local limits must consider the treatment provided by both facilities to be technically based and legally defensible. G&G personnel are very familiar with the City of Colton's wastewater treatment capabilities; the permitted industrial user contributions; and, have the experience needed to prepare technically based and legally defensible local limits. Based on G&G's current familiarization with the status of the program, qualifications and ability to meet the CUA's operational and technical needs, and their ongoing work related to local limits development, it is recommended that G&G Environmental Compliance, Inc. be awarded a contract for FYI 0/11 including the option for the City Manager to extend the Agreement for up to three (3) additional one-year periods under the same terms. In previous fiscal years, the Wastewater Division solicited Requests for Proposals from six (6) pretreatment program management firms. Two firms submitted proposals, while the remainder did not respond or indicated that they were unable to perform the work in the necessary time frame and did not submit a proposal. The two firms that responded were G&G Environmental and Krieger & Stewart. Krieger & Stewart is no longer performing pretreatment program services. Colton Municipal Code Section 3.08.140 (E) authorizes the City Council to waive competitive bidding for professional services when it concurs with the City Manager's determination that such an action is in the best interest of the City and its administrative operations. The City Manager believes this is the case in this situation because G&G Environmental has made major improvements in the Pretreatment Program including favorable feedback from the Board and EPA, increased revenue from new permits being issued, a reduction in sewage spills and backups into homes. In addition, as discussed above, in the most recent requests for proposals for similar services, G&G has either risen to the top or was the only firm to respond.