AR 111610 Agreement with San Bernardino Associated Governments

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DATE: TO: FROM: PREPARED BY SUBJECT: STAFF REPORT NOVEMBER 16, 2010 HONORABLE MAYOR AND CITY CO ROD FOSTER, CITY MANAGER ITEM NO. 14 VIJAY SINHA, PUBLIC WORKS AND UTILITY DIRECTOR LAUREL STREET GRADE SEPARATION PROJECT RECOMMENDED ACTION SERVICE It is recommended that the City Council authorize execution of the 1) Cooperative Agreement for Engineering Design and Environmental Compliance Phase of Laurel Street Grade Separation Project and 2) Trade Corridors Improvement Fund Project Baseline Agreement, with minor non - substantive changes subject to approval by the City Manager and City Attorney. GOAL STATEMENT The proposed action will support the City's goal to improve safety and circulation. BACKGROUND On May 4, 2010, Council approved execution of a Memorandum of Understanding (MOU) between the City of Colton, San Bernardino Associated Governments (SANBAG), Union Pacific Corporation (UPRR) and Burlington Northern Santa Fe (BNSF). This MOU identified the following improvement projects for the City of Colton/SANBAG: 1) Quiet Zone Improvements 2) Laurel Street Grade Separation 3) 9th Street Improvement 4) New Connection Project. While the MOU identified the various roles each entity would have for each of the improvements individual funding agreements would be drafted for each individual improvement project and be brought before the respective entities for approval. ISSUES/ANALYSIS SANBAG will oversee the project management and construction management for the Laurel Grade Separation Project. Within the MOU it was stipulated that the Laurel Street Grade Separation Project must be in construction within eighteen months of the Colton Crossing Grade Separation entering its construction phase. To meet this established timeframe SANBAG has commenced the procurement processes to obtain a consultant firm to complete the design and environmental tasks for the Laurel Grade Separation Project. The City and SANBAG have not