1996 AGN JUN 18 I34 - Laserfiche WebLink

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PURPOSE: To establish guidelines for attendance at various conferences, training sessions, and meetings from which the City will derive benefit through attendance by City personnel. GOVERAL POLICY Any employee of the City of Colton who is required to travel in the performance of her/his duties or to attend an authorized meeting which is of benefit to the City, shall be reimbursed for reasonable expenses incurred for transportation, meals, and lodging. Travel and meeting expenses are not, however, intended for departmental meals attended by City staff only, especially when a meeting scheduled during normal business hours would serve the same purpose. A. Travel is distinguished between local and overnight. Funds must have been approved in the adopted budget for both, and all overnight trips must be included as specific items in the adopted budget. Substitution of one meeting for another will require prior approval of the Department Head and the City Manager. Local travel must be completed during the same work day and only automobile travel is authorized for these trips unless previously noted in the budget. Any reimbursement for the use of a personal vehicle while on City business will require: 1. Verification from the City Clerk Department that a City vehicle was unavailable from the City's car pool. 2. Prior written approval of the Department Head. 3. Proof of current liability insurance and driver's license. Insurance to be no less than the law requires. 4. Reimbursement for use of a personal vehicle for local travel is not applicable to those employees receiving an automobile allowance. These employees may; however, receive reimbursement if travel is beyond a one way sixty (60) mile radius of Colton or beginning destination, whichever is closer to the ending destination. Reimbursement is for miles in excess of the sixty mile radius, and therefore, does not include the first sixty each way. B. All employees requesting travel reimbursement or advances must complete a statement of expenses, a check request form, and attach receipts for reimbursable expenses. Please note the following: 1. Expenses for meals consumed while attending meetings are permissible within the following general guidelines: V. a. Breakfast should be no more than 58.50 b. Lunch should be no more than $13.50 c. Dinner should be no more than 51$.00 Number _ 2 OS 050 Irvsd 1 Date January 17 1995 Authority _Council Minute Order Subject: Travel, Training, & Meeting Expense City Manager PURPOSE: To establish guidelines for attendance at various conferences, training sessions, and meetings from which the City will derive benefit through attendance by City personnel. GOVERAL POLICY Any employee of the City of Colton who is required to travel in the performance of her/his duties or to attend an authorized meeting which is of benefit to the City, shall be reimbursed for reasonable expenses incurred for transportation, meals, and lodging. Travel and meeting expenses are not, however, intended for departmental meals attended by City staff only, especially when a meeting scheduled during normal business hours would serve the same purpose. A. Travel is distinguished between local and overnight. Funds must have been approved in the adopted budget for both, and all overnight trips must be included as specific items in the adopted budget. Substitution of one meeting for another will require prior approval of the Department Head and the City Manager. Local travel must be completed during the same work day and only automobile travel is authorized for these trips unless previously noted in the budget. Any reimbursement for the use of a personal vehicle while on City business will require: 1. Verification from the City Clerk Department that a City vehicle was unavailable from the City's car pool. 2. Prior written approval of the Department Head. 3. Proof of current liability insurance and driver's license. Insurance to be no less than the law requires. 4. Reimbursement for use of a personal vehicle for local travel is not applicable to those employees receiving an automobile allowance. These employees may; however, receive reimbursement if travel is beyond a one way sixty (60) mile radius of Colton or beginning destination, whichever is closer to the ending destination. Reimbursement is for miles in excess of the sixty mile radius, and therefore, does not include the first sixty each way. B. All employees requesting travel reimbursement or advances must complete a statement of expenses, a check request form, and attach receipts for reimbursable expenses. Please note the following: 1. Expenses for meals consumed while attending meetings are permissible within the following general guidelines: V. a. Breakfast should be no more than 58.50 b. Lunch should be no more than $13.50 c. Dinner should be no more than 51$.00