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H -DVANCECHECKPPOCEDUR <br />A. A check request form along with verification of the approved meeting must be submitted to Finance at <br />.east two (2) weeks onor to the date neeclecl. A travel advance crieck may not be released to the <br />employee any earlier than four (4) days pnor to the date of the meeting. <br />S. A request for "equivalent air fare' may also be reauested at this time: however, the following criteria must <br />be met: <br />Prior aoproval from a Department head must be obtained. <br />Travel must be accomplished via use of a personal vehicle not a City vehicle. <br />Reimbursement will be limited to the lesser of the current mileage rate or the least expensive cost of <br />air transportation. <br />A reimbursement check will not be orecared until the Finance Denartment has verified the air fare <br />rates. <br />C. Receipts for travel and registration. and a comoleted expense statement must be submitted to the <br />Finance Department within ten (10) worKing days after date of return. A City's cash register receipt for <br />any unspent advance monies must aiso be attached to the expense statement. Any additional <br />reimoursement due to the employee should also oe noted an the exoense statement. <br />0. 7ravei advance requests will NOT be processed if any prior exoense report was not completed in a <br />timely manner. <br />