1997 AGN FEB 04 I18 - Laserfiche WebLink

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CITY OF COLTON INTEROFFICE MEMORANDUM TO: Honorable Mayor and City DATE: August 24, 1989 Councilmembers FILE NUMBER: FROM: Leslie A. Keane, City Manager X/ SUBJECT: Revisions to City's Per Diem Policy As I noted in my July 7, 1989 Friday memo, current law requires the City to revise its per them policy. Basically, we have the following options: I 1. The City may pay meal per them in accordance with the federal government travel allowance rates. The current rate is $26-3t" depending on where traveled. Payment of this amount requires no receipts, nor must it be counted as income. 2. The City may pay any reasonable per them allowance, as established by the City Council. If this amount exceeds the federal allowance, however, the total amount must be shown by the City as earned income. To receive a tax credit, an individual is then required to complete a business expense tax form. 3. The City may reimburse for meals and other business related expenses based on receipts. The Council may either establish a per day or per meal maximum amount, or it may leave the determination of reasonableness of reimbursement requests to the City Manager. Of those fourteen inland empire cities we surveyd, two pay the federal rate or reimburse by receipts; eight* reimburse by receipts only, with no maximum amount; two reimburse by receipts only, up to • maximum amount ($25 and $45); and only Colton and Redlands pay • flat per them amount in excess of the federal allowance ($40 for Redlands). Subject to the limitations of our accounting system, it is possible for Colton to adopt a policy which combines the above options. I am recommending that Council consider adoption of the following meal reimbursement policy/procedure: