1997 AGN NOV 04 I15 - Laserfiche WebLink

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x. f CITY OF COLTON AGENDA REPORT Council Meeting of November 4, 1997 , TO: Honorable Mayor and Council Members APPROVAL: Len Wood, Interim City Manager `� Lt-) FROM: Daryl J. Parrish, Senior Program Manager i:�� SUBJECT: Request for the Preparation and Release of Requests for Proposals, to Municipal Law Firms to provide regal Services to the City of Colton DATE: October 29, 1997 BACKGROUND: On October 21, 1997, staff was directed by the City Council to develop Requests for Proposals (RFP) for distribution to Municipal Law Firms to provide Legal Services to the City of Colton. DISCUSSIONIANALYSIS: In response to that direction staff has contacted and received letter quotes from two consulting firms with specific experience in municipal legal services management. The RFP must clearly present the scope of services to be provided by the selected firm as well as other information necessary to ascertain that there are no misunderstandings about how Colton will manage it legal services. The recommended project approach will be to initially interview key City Officials and managers to gain an understanding as to what the City's needs are in the legal services arena. Sample RFPs from other jurisdictions with be used to develop the final RFP document for the City of Colton. A potential second phase of this project would be to retain the consultant to assist in the bidder selection process. This would include the review of proposals submitted, interviews with the finalists, and negotiations with the selected firm. ALTERNATIVES: The alternative would be to not send out an RFP for legal services at the present time. FISCAL IMPACT: Of the two letter quotes received, the lowest price for this service is estimated to be between $6,750 and $8,100, or $135 per hour, plus expenses. The total cost for the second phase of this project, if requested, has not been estimated, but would be performed at the same hourly rate of $135. Item # 15