1998 AGN FEB 03 I27 - Laserfiche WebLink

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• the actual cost of maintaining facilities ($40,000) • potential revenue vs loss (approximate $45,000) • utilities associated with facility use • number of groups using facilities free and frequency (approx. for 1997, 20 groups, daily frequency) On January 20, 1998, City Manager Garcia and Neighborhood Services Director Anstine met with Mr. Max Lofy. The purpose of the meeting was to discuss the history of the leagues, fees and Mr. Lofy's assistance in acting as a liaison with the various sports leagues. Mr. Loft' indicated that he would provide a written report to City Manager Garcia at a future date. On January 22, 1998, City Manager Garcia, Neighborhood Services Director Anstine, and Chairman Marco Lucero (via teleconference) met with Ken Hubbs Little League representatives Sal Rios and Art Ramos. The purpose of the meeting was to: 4 Address the existing issue with Ken Hubbs Little League © Address the issue of fees from a global perspective © Identify City fee policy and procedures 4 Point out the public benefits of the fees City staff discussed the purpose of the adopted fees and their application. It was agreed that the partnership between the City of Colton and the Ken Hubbs Little League working together cooperatively is one of long standing, marked with examples of outstanding service and success. Cooperation between the City and its Leagues is logical and necessary. Staff discussed the possibility of placing the ballfield electrical service in the name of the League, wherein the League would be responsible for paying only for the electricity they consume during their use (approximately $3,000 for all ball leagues at all lighted fields). League representatives disclosed to staff their financial status, and that it was their opinion that they would not be able to afford any additional charges. Staff and League representatives discussed several options for possible fund raising, and how the City of Colton might assist: O Mayor's Ball © Golf Tournament 4 Fire Works Booth 0 Develop a Council approved Fee Waiver Structure It was discussed that at the conclusion of the special fund raiser, the City of Colton could be paid a small percentage to cover the actual costs associated with facility use, and then the league(s) could retain the bulk of the funds for their youth programs. CONCLUSION: Overall both meetings were quite productive. It is staff's opinion that a joint workshop between the Council/Commission would serve to provide clear direction to Council, Commission, Public and staff as to how the fee waiver issue will be structured. Once the workshop is completed, the Commission and staff could then become reasonably successful in overcoming public reaction relating to the fees and charges.