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This program will greatly streamline both the purchases of small dollar items, as well as, the payment for <br />these items. Under the current system, the City receives approximately one thousand (1,000) invoices a <br />month on open purchase orders alone. These invoices are handled by at least three to four people. The <br />Cal -Card Program will eliminate most of these invoices and many other invoices that are not on the open <br />purchase orders. <br />ALTERNATIVES <br />The City could stay with the current system; however, the City will not receive the benefits of cost savings <br />in staff time and considerably reducing late payments to suppliers. <br />FINANCIAL IMPACT <br />The City will pay an administrative fee to the State of 1/101" of 1 % per transaction. Example: $10 for <br />every$10,000. The administrative fee is billed on the statement as a separate charge. The City has forty <br />(40) days to pay each invoice. If the invoice is not paid within forty (40) days, there is a 6.344% finance <br />charge on the unpaid balance not to exceed $75. The related costs are expected to be immaterial and no <br />budget adjustments are anticipated. <br />ENVIRONMENTAL IMPACT <br />None <br />RECOMMENDATION <br />Staff recommends the City Council adopt the attached Resolution approving the agreement to participate <br />in the State of California Cal -Card Purchase Card Program and designating the Finance Director as the <br />Cal -Card Program Coordinator. <br />Report prepared by Mary J. Milroy, Purchasing Coordinator <br />Attachments: Resolution <br />Page I of 1 <br />