1999 AGN SEP 21 I15 - Laserfiche WebLink

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City of Colton AGENDA REPORT FOR COUNCIL MEETING OF SEPTEMBER 21, 1999 TO: HONORABLE MAYOR AND CITY COJ� APPROVAL: HENRY T. GARCIA, CITY MANAGEfeV FROM: AL HOLLIMAN, FINANCE DIRECTOR SUBJECT: REQUEST FOR APPROVAL OF AN AGREEMENT WITH CES LANDTEC FOR COMPUTER RELATED SERVICES IN AN AMOUNT NOT TO EXCEED $25,000. DATE: SEPTEMBER 9,1999 BACKGROUND: As a result of staff resignations in mid-June of this year the City of Colton was suddenly without support for its Information Systems Division. Based upon the recommendation of the consultant working on the utility billing conversion, CES LANDTEC agreed to provide contractual staff services to the City as a short-term emergency measure. DISCUSSIONIANALYSIS: As previously indicated, the relationship with CES LANDTEC was intended to be short-term in nature, but the actual duration was unknown. The City Manager approved the initial agreement which could be terminated at any time and was based on time and charges with no minimum or maximum amount. It was staffs' intention to bring the matter before the City Council once it was estimated that the contract amount would exceed the City Manager's authority limit of $15,000. This now appears to be the case. CES LANDTEC has provided very good service in a time of much activity and transition regarding the City's information services. However, due to some changes at that company and different needs for the City, it is anticipated that another short-term agreement with another computer service provider will be entered into prior to the end of September. Over the next 60 days, the Finance Director and Information Systems Committee will further evaluate the City's long- term computer staffing needs with a permanent solution expected by December 31, 1999. It is estimated that aggregate payments due to CES LANDTEC will not exceed $25,000 through September 30, 1999. Item #15