2000 AGN JUN 06 I16 - Laserfiche WebLink

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City of Colton Administrative Policy Number: 2.05.050 Date: June 6, 2000 Last Revised: March 18,1997 Page: 1 of 6 SUBJECT.,: TRAVEL, TRAINING, MEETING EXPENSE; Authority: City Manager AND USE OF CREDIT CARDS City Manager PURPOSE: To establish guidelines for attendance at various conferences and meetings from which the City will derive benefit through attendance by City Council Members, Commissioners and City personnel. GENERAL BACKGROUND: The City of Colston encourages and promotes training and education of its elected officials, commissioners, and staff. However, the related expenses must be reasonable and fall within the dollar parameters set for the specific line items in the budget each fiscal year. Costs anticipated in excess of any affected department's originally approved line item budget for training and travel require separate City Council approval. This particular line item is an "exception" to the City Manager's budget authority for transferring funds from one line item to another within departments to cover account budget deficiencies. POLICY: As a general policy, every attempt should be made to attend training within reasonable proximity to Colton. If a particular training session/conference is offered throughout the year at various locations, the venue closest to Colton must be selected and scheduled accordingly. In addition to the budgetary limitations established each fiscal year, the following additional financial travel limitations related to training, conferences, and seminars are applicable and fall within the City Manager's administrative authority for authorization and administration. These limitations apply to travel costs only and do not include tuition or registration fees. Any amounts exceeding the following annual limitations for each traveler require City Council approval. 1. ]Elected officials and City Manager $5,000 per year 2. Executive Staff $3,500 per year 3. Mid -management $2,500 per year 4. Non -management $1,500 per year Travel expense limitations (and training costs) for Commissioners shall be established each budget year by the City Council. Any costs anticipated in excess of the approved budget for these individuals must be approved separately by the City Council. I. GENERAL GUIDELINES: As a general guideline, annual conferences or training seminars sponsored by well-known governmental professional associations (such as the League of California Cities and the Government Finance Officers Associations) are encouraged as a priority.