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In order to adequately assess fiscal performance at mid -year, staff analyzed various data.
<br />Most notably, a comparison to prior year results, at the same point in time, is made to
<br />determine how we are "tracking" given historical cyclical norms. Another obvious
<br />analytical mechanism involves comparison of the current year (2001/02) projected
<br />revenue amounts per the budget to actual prior year (2000/01) results.
<br />The 2001/02 budget has already been adjusted by various City Council actions since July
<br />1, 2001. Revenues were adjusted upward at the beginning of the fiscal year to reflect
<br />economic circumstances at that time and to budget for new grants received since the
<br />adoption of the budget. In addition, a few appropriation adjustments have been approved
<br />by the City Council for items such as grants and operating changes that were not
<br />anticipated prior to July 1, 2001.
<br />General Fund 2001/02 recurring expenditures as of December 31, 2001 are reasonably
<br />commensurate with historical trends for this time of year. 47% of the budget has been
<br />"spent" with 50% of the year elapsed (excluding allocations to/from other
<br />funds/departments). Last year at this time the General Fund expenditures were 48% of the
<br />budget. Once again, no surplus or deficiency is being projected with respect to General
<br />Fund expenditures in total. It should be emphasized that the following table reflects
<br />recurring expenses against the approved recurring budget at this point in time. The city's
<br />actual financial records include adjustments for both budgeted and actual expenses
<br />relative to approved prior year carryovers and one-time grants. To include those items in
<br />the overall budget to actual analysis would be very misleading and could result in
<br />inappropriate conclusions:
<br />DEPARTMENT
<br />City Council
<br />City Clerk
<br />City Treasurer
<br />City Attorney
<br />City Manager
<br />Human Resources
<br />Parks, Recreation & Family
<br />Services
<br />Finance
<br />Police
<br />Fire
<br />Public Works -
<br />Admin/Engineering
<br />Public Services (Streets)
<br />Library
<br />ACTUAL
<br />REVISED
<br />EXPENSES
<br />ANNUAL
<br />7/01 TO 12/31
<br />BUDGET
<br />PROJECTED
<br />% ANNUAL
<br />3NDED EXPENSES
<br />125,474
<br />297,267
<br />42%
<br />297,267
<br />146,650
<br />353,986
<br />41%
<br />353,986
<br />33,404
<br />65,824
<br />51%
<br />65,824
<br />227,999
<br />502,743
<br />45%
<br />502,743
<br />205,624
<br />537,656
<br />38%
<br />537,656
<br />162,501
<br />308,999
<br />53%
<br />308,999
<br />731,341
<br />1,764,806
<br />41%
<br />1,764,806
<br />250,977
<br />459,869
<br />55%
<br />459,869
<br />3,310,653
<br />7,131,990
<br />46%
<br />7,131,990
<br />2,700,142
<br />5,394,499
<br />50%
<br />5,394,499
<br />315,545
<br />668,375
<br />47%
<br />668,375
<br />535,775 1,053,570 51% 1,053,570
<br />375,070 788,497 48% 788,497
<br />Community Development 347,577 839,052 41% 839,052
<br />Total General Fund 9,468,732 20,167,133 47% 20,167,133
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