2002 AGN APR 02 I04 - Laserfiche WebLink

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Per the travel policy adopted by the City Council, adjustments to departments travel and meeting budget is only authorized by Council action. There is a need for an increase in the travel and meeting budget in the Finance Department. The Finance Department staff is in need of being trained/updated on new Governmental Accounting Standards Board (GASB) pronouncements, and the related reporting requirements and request an increase of $3,000, which will be covered by savings in other accounts and will have no impact to the General Fund. Internal Service Funds Internal service funds provide service to a variety of city departments and funds. They are designed to allocate costs on an equitable formula or direct use basis. The Information Systems Department is in need of a $40,000 adjustment to cover the costs of connecting the Wastewater Treatment Plant, Fire Station #3, Redevelopment Agency and Childcare to the city computer network as well as upgrading the telephone switch at the city hall annex. Currently these locations use a dial-up mode of connectivity, which is slow and non-productive, and in the case of the city hall annex, there is no room for expansion to the telephone system. This cost will be allocated to the beneficiaries of this enhancement, and will be bourn by each funds existing budget. ADDITIONAL STAFFING The Electric Utility is requesting the addition of a Meter Technician position in the Substation Division. The funding for this position in the current fiscal year will be paid for through salary savings within the Electric Utility Fund. The Water and Wastewater Funds are requesting the addition of a Management Analyst and an Office Specialist H. The Office Specialist H position will be shared with the Public Services Department (formerly Street Division of the Public Works Department). The Public Services Department (General Fund), has funds budgeted for this position and will not require additional funding, however the Water and Wastewater Funds will require additional funding to be drawn from Retained Earnings. The requested increase for the current fiscal year in the Water Fund Admin/Technical Division's budget is $20,000, and 50% of this cost will be allocated to the Wastewater Fund. Request to recruit and ratify the above new positions will be brought before the City Council in a future meeting. FINANCIAL IMPACT The bulk of this report is concerned with "financial impact." If the City Council concurs with staff's recommendations, the following increases will be implemented: • Increase Water Fund Admin/Technical 521-8300-8300-1010 (salary) $14,800 • Increase Water Fund Admin/Technical 521-8300-8300-1100 (benefits) $5,200 Increase Internal Service Fund —Equipment 605-6040-6044-4900 $40,000 and allocate costs to service beneficiaries.