2002 AGN AUG 06 I28 - Laserfiche WebLink

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Item #28 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF August 6, 2002 TO: Honorable Mayor and City Council FROM: Ron Kenny, Director of Parks, Recreation & Family Services SUBJECT: Approval of a One Year Contract with Partnerships With Industry and Adopt and Approve a Resolution Amending the Budget for Fiscal Year 2002-2003. DATE: July 31, 2002 BACKGROUND: At the time of City employee layoffs in 1995, the Building Maintenance Division employed a total of 16 full and part-time employees. Within that group were both skilled facility maintenance workers and general custodial staff. Since the layoffs, four full-time staff were retained to cover all of the work completed by the original sixteen. DISCUSSION/ANALYSIS: The current four full-time staff has the responsibility for maintaining 19 City facilities by performing light construction, general repair and custodial duties. One of our efforts to fill staffing needs without affecting the budget was to obtain several County Restitution Workers during the regular workweek on a part-time basis, when they are available. Another organization that we have used is Job Corp, which provides students for a six-week period. However, we have only been able to obtain one student this past year. With each student/restitution worker, staff must also allow time for training and monitoring. Staff's ability to work effectively and efficiently is a major problem given their workload and time restraints. Many alternatives to increase the number of staff have been explored. A Request for Proposal was developed to contract out all general custodial duties thus allowing the current building maintenance staff to concentrate solely on light facility construction and repair. At the time, the General Employees Association objected to the proposal and the project was dropped. Staff has made several additional proposed custodial suggestions that included the hiring of a combination of full/part-time staff and part-time staff only. Each time, the proposed costs were felt to be prohibitive. In an effort to find a solution to the under staffing within the Division, staff met with representatives from Partnerships With Industry. They assist adults with developmental disabilities to work within the community. One area of assistance they offer is custodial help. They usually come as a four -man team known as "clients" and include a supervisor known as the Employment Training Specialist, (ETS) or "job coach". It is the job coach's responsibility to be a liaison to City staff, remain on the job site with the clients and to oversee their work on each project assigned. He/she is also responsibility for assuring quality control. It is proposed that they would work Monday through Thursday, 9:00 a.m. to 3:30 p.m. to include an hour for lunch. For the last 3 years, Katie Bodily from PWI has presented the program to Council and has tried to obtain grants for the City, but because of more pressing City needs was unable to obtain the amount needed for a crew. This program assists Inland Empire citizens with developmental disabilities by helping them to