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CITY OF COL TON DEMBRO fVSKY AND ASSOCIATES PROPOSAL SUBMISSION FOR A CLASSIFICATION/COMPENSATION STUDY 3. DETAILED PROPOSAL AND STUDY TIMEFRAME r This section outlines how Dembrowsky and Associates, Inc. proposes to assist the City of Colton (the City) in conducting a classification study and a total compensation survey. This section presents information related to the classification study first, followed by information related to the total compensation survey. SCOPE DESCRIPTION FOR THE CLASSSIFICATION STUDY We understand that the specific project objectives for the classification phase of the study are to: • Confirm that existing job descriptions are current; • For those jobs without current descriptions, collect current position information via revisions to the existing description and the City's questionnaire and to conduct job analyses of the submitted information; ` • Prepare revised and/or new descriptions for the non-current, outdated study descriptions; • Develop job descriptors (on the basis of the class specifications) that will be used in the compensation survey described later in this section. OVERVIEW OF THE CLASSIFICATION STUDY We will work closely with the City's Project Team over the course of the study to ensure that there is clear communication and agreement on project steps and methodology. The steps described below _ outline the specific tasks and estimated timeframe that we propose in conducting this project. We are proposing to conduct the study with the use of electronic communication systems whenever feasible in order to minimize unnecessary paper versions and to capitalize on the speed and productivity offered by electronic media. Therefore, we will use email, relying on Dembrowsky and Associates, Inc.'s email system (or if more appropriate, an internal email address within the City's system) to both distribute communications and data -collecting documents to study incumbents and to retrieve completed documents from the study incumbents. To facilitate incumbents in the non- •• current jobs easily providing input to the study, we will distribute existing job descriptions electronically and request revisions to these directly on the description document. If an employee's current job has changed substantially from that described in the existing description, we will also provide a copy of the City's questionnaire for completion. ,. In addition, we have found in conducting classification studies in the past, that a concise, well - organized communication program is important to the study's success. Therefore, we propose to implement a number of administrative systems to ensure that there is an efficient means of communicating with study incumbents and the Project Team. • Early in the Project schedule, we will establish with the Project Team, a communication strategy and plan that will outline the timeframe, format, audiences, authors and frequency of major communications (such as announcements about the study purpose, employee meetings that HR may conduct, memos to supervisors, etc.). • We will request that City staff develop broadcast email databases of all study employees in ,. each classification, their supervisors and their managers. If it is not possible for City staff to prepare these databases, Dembrowsky and Associates, Inc. will use the employee database described in Step 1 below to create the email databases. ODembrowsky and Associates, Inc. 2002