2002 AGN JUN 04 I13 - Laserfiche WebLink

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Agency Staff Report — Mt. Vernon Construction Management Agreement April 16, 2002 Page 2 of 3 recently approved awarding the bid to construct the Mt. Vernon Streetscape. Construction of this project should commence within 30 days. Construction plans have been completed for the Fairway Drive widening, and the Engineering Department is currently working on the right-of-way acquisition as well as the design work for the construction of the residential sidewalks. Given the recent departure of Redevelopment Director Robb Steel and the planned departure of Program Manager Greg Lantz, the Redevelopment Agency's staffing level is currently inadequate to provide the necessary oversight and administration of the various construction projects. Agency staff has discussed transferring much of the contract administration and construction management duties to the City's Engineering Department. The Engineering Department has expressed their wish to consolidate these duties into their department and feel that such a move would streamline the process. As such, the Agency would propose entering into a Construction Management Agreement with the City of Colton to complete the necessary design and construction of the listed projects identified below. The proposed Mt. Vernon Construction Management Agreement will be similar in nature to the Construction Management Agreement the Agency and City entered into in March of 2001 for the completion of the construction projects within the Santa Ana River Project Area. As with the Santa Ana Agreement, the Agency will place the bond proceeds for the construction of the projects into an escrow account(s) specifically for payment of these construction costs. A copy of the proposed "Mount Vernon Corridor Public Works Projects Funding And Construction Management Agreement" is attached to the staff report as Exhibit "A". Discussion The Construction and Management Agreement requires the Agency to commit to a minimum of $2,349,697 in available bond proceeds toward the construction of the following projects: Proiect Mount Vernon Streetscape Residential Curbs and Gutters Fairway Street Widening Colton Avenue Bikepath Scenic Drive Fencing/Skate Park Totals Budgeted Amount $1,500,000 $ 316,250 $ 409,447 $ 100,000 $ 24,000 $2,349,697 Under the Agreement, the City shall be responsible for the management and supervision of all aspects of the design and installation of these public improvements, including the securing of right- of-way and easements to complete these projects. Each of the aforementioned projects have certain contingencies built into the cost estimates and Agency staff anticipates that there should be sufficient funds to complete the list of projects. Pursuant to the Agreement, any bond funds remaining after completion of the project list can be used for other bond eligible projects. Financial Impact There will be no additional financial impact to the City or Agency from entering into the Construction Management Agreement. The Mt. Vernon Bond proceeds are the primary source to fund all of the described projects. Currently, the Agency has drawn down the necessary funds and placed them into the appropriate Agency Account(s). The Agency has $2,349,697 budgeted for the construction of these projects in FY 01/02 and FY 02/03.