2003 AGN APR 15 I14 - Laserfiche WebLink

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Item #14 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF APRIL 15, 2003 TO: Honorable Mayor and City Council 0 FROM: Randy Heusterberg, Redevelopment Project Manager SUBJECT: Consideration and Approval of the Offsite Directional Sign Program Contractor. DATE: April 1, 2003 Background On November 19, 2002, City Manager Daryl Parrish submitted an agenda report and corresponding city resolution R-134-02 for the adoption of a Kiosk Directional Sign Program (Attachment "A"). That report was developed after considerable effort and negotiation between city staff members and representatives of the RV dealerships. The corresponding resolution significantly lays out the style and format of the offsite directional signs (kiosks) as well as the requirements and services to be provided by the contractor. A request for proposal was developed by the Community Development Department and subsequently distributed on Jan 21, 2003. Three companies offered responses to the request for proposal for consideration. A panel of city departments, (Community Development Director, David Zamora, Police Department — Code Enforcement, Lt. Frank Coe, and the Redevelopment Agency, Project Manager, Randy Heusterberg) that would have significant involvement with the Kiosk Directional Sign Program contractor reviewed the proposals and interviewed representatives from each of the submitting companies for recommendation to the City Council. Discussion/Analysis The recommendation review panel had the opportunity to review each of the written proposals to the RFP and also provided each submitting company the opportunity to make an oral presentation of their proposal. This allowed both the city and the submitting companies to ask questions for clarification of their proposal. Each of the three companies brings with them a base of experience and expressed a capability to implement and manage a Directional Sign Program for the city. Upon review of the proposals and interviews with the executive staff of the companies completing the RFP, it is staff's recommendation that Temeka, Incorporated be awarded the Directional Sign Program contract. Financial Impact The city will bear no direct costs for this program but will incur some staff administrative costs. The city is authorized by resolution R-134-02 to charge the contractor a fee. This fee can be established