2003 AGN JUN 17 I04 - Laserfiche WebLink

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Subject: Adoption of Resolution and Purchasing Ordinance June 17, 2003 Page 2 RESOLUTION: Through the proposed resolution, the City elects to become subject to the accounting procedures established by the UPCCAA. Adoption of the resolution is required under Public Contract Code section 22030 in order for the City to implement the provisions of the UPCCAA. The proposed resolution is listed separately on this meeting's agenda under the Consent Calendar portion of the agenda. ORDINANCE: The proposed ordinance replaces Chapter 3.08 of the Colton Municipal Code and implements the bidding and purchasing procedures in the UPCCA. One of the main advantages provided by the proposed ordinance is the increased threshold amount for bidding and purchasing. Specifically, under the proposed ordinance the City Manager will have authority up to $25,000, to award bids and approve purchases for services, supplies and equipment. The City Council will award all bids and purchases over $25,000. BIDDING PROCEDURES: Another advantage of the proposed ordinance is that bids and purchases over $25,000 up to $100,000 will use an informal bidding procedure. This informal process involves mailing a notice inviting informal bids 10 days before bids are due to contractors on a list maintained by the City and/or to construction trade journals The proposed ordinance requires a formal bidding procedure for projects or purchases over $100,000. This formal process requires compliance with State and local laws for competitive bidding, as well as following the specific time requirements in the ordinance for sending and publishing the "Notice Inviting Bids" and providing specified information in the Notice itself. By allowing the informal bidding process for purchases and projects between $25,000 and $100,000, the proposed ordinance improves efficiency by cutting down on staff time and paperwork previously spent on adhering to formal bidding requirements. As previously noted, the existing bidding and purchasing system requires the City to seek public bids for purchases over $15,000 and for projects over $5,000. The increased thresholds for bidding and purchasing provide a significant improvement and flexibility over the City's existing purchasing and bidding system.