2003 AGN JUN 17 I04 - Laserfiche WebLink

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Subject: Adoption of Resolution and Purchasing Ordinance June 17, 2003 Page 3 EXCEPTIONS TO COMPETITIVE BIDDING: The proposed ordinance also provides that competitive bidding, either formal or informal, for public and non-public projects is not required under certain conditions. Those conditions include: — Emergencies as determined by the City Manager — No competitive market exists — No bids are received For non-public projects, exceptions for competitive bidding also include: — Competitive bidding was already completed by another public agency — Purchases made by the State Department of General Services on behalf of the City — Purpose of bidding is otherwise accomplished — Purchase of electric energy As explained above, the proposed ordinance will improve efficiency in the City's purchasing and bidding procedures. Therefore staff recommends that the City Council adopt the proposed resolution and approve first reading of an ordinance to implement the procedures in the UPCCA. ALTERNATIVES: Deny approval of the proposed ordinance and continue utilizing the existing purchasing system. 2. Direct staff to revise the proposed ordinance and provide specific instructions for such revisions. FINANCIAL IMPACT: Although it is difficult to specify the exact cost savings of approving the proposed ordinance, it is certain that the proposed changes to the City's bidding and purchasing system will increase efficiency and create savings in terms of staff time and paperwork. In addition, the use of paper and supplies would decrease as a result of not bidding all of the projects and contracts currently subject to bidding under State law and the City's existing purchasing rules. The proposed bidding and purchasing changes will also reduce legal