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Item #30 CITY OF COLTON AGENDA REPORT For the Colton Utility Authority Meeting of June 17, 2003 TO: HONORABLE CHAIRPERSON AND UTILITY AUTHORITY MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER AND WASTEWATER OPERATIONS SUBJECT: AWARD OF CONTRACT TO KENNEDY/JENKS IN THE NOT -TO -EXCEED AMOUNT OF $12,500 FOR THE ANNUAL UPDATE OF THE STORMWATER ASSESSMENT DATE: June 4, 2003 BACKGROUND In October, 1990 the County of San Bernardino Flood Control District was issued a five-year NPDES Stormwater Permit, with 16 incorporated cities as co -permittees. On October 4, 1994, Council approved the City's participation in a County -wide NPDES Stormwater Assessment. Another five-year permit took effect in October, 2000. The City Council decided at its June 4, 1996 meeting to pursue a City NPDES Stormwater Rate to be placed on the FY96-97 County Tax Rolls, and authorized Kennedy -Jenks Consultants to prepare the Basic Fee. At the July 2, 1996 Council meeting, Council approved an Ordinance Amending Chapter 14.01 of the Colton Municipal Code to provide for a Stormwater Management Charge. Each year, the cost to the City's residential and commercial landowners remains the same as previous years, only those parcels for which the land use has changed (i.e., vacant to developed) are charged accordingly, thus complying with Proposition 218 requirements. DISCUSSION/ANALYSIS Each year, the City of Colton is required to amend the Stormwater Management Charge in order to include parcels previously absent in land -use definitions that are now present in the City; to have the information updated; and, and then to hold public hearings on the proposed charges. Section 3.08.060 of the Colton Municipal Code provides that the City Council may, by majority vote, dispense with bidding in any circumstance where it would be impracticable, useless or uneconomical to follow such procedures and that the public welfare would be best served by dispensing with it. Since the parcel information had been developed by Kennedy -Jenks Consultants, they have been authorized each year to prepare the required Stormwater Management Charge Report because of the cost -savings realized each year. If not handled in this manner, we would have to pay a different consultant additional fees to develop a new land use data program each year. City staff is unable to prepare the data required by the Tax Collector's Office, therefore, it is recommended that Kennedy -Jenks Consultants be authorized to prepare the FY03-04 Management Parcel Charges for the Stormwater program. Page 1 of 2 (w/Agreement)