2003 AGN MAR 04 I14 - Laserfiche WebLink

Browse Search

CITY OF COLTON AGENDA REPORT I UI LI IC l UJLUI I ULI I I Ly HULI IUI ILy I-1=11 I UI mdrurl 9, LUUS TO: HONORABLE CHAIRPERSON AND UTLITY AUTHORITY MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS Item #14 SUBJECT: APPROVE A RESOLUTION FOR A BUDGET APPROPRIATION OF $11,250 FROM THE UNAPPROPRIATED FUND BALANCE OF THE WATER AND WASTEWATER UTILITY TO THE WATER METER ACCOUNT AND APPROVE A CHANGE ORDER TO THE PURCHASE ORDER WITH PERFORMANCE METERS, INC., FOR THE PURCHASE OF VARIOUS DOMESTIC WATER METERS IN AN AMOUNT NOT -TO -EXCEED $11,250 DATE: February 19, 2003 On July 2, 2002, City Council gave its approval to the Water Utility to piggyback onto the City of San Bernardino's Contract with Performance Meters, Inc. for the purchase of various domestic meters. DISCUSSION/ANALYSIS Water Utility crews have been using these to replace meters that date from the 1930's to the 1980's throughout the city. We now find it necessary to replenish our stock of meters but lack the funds in the appropriate account to do so. ALTERNATIVES Going out to bid would result in loss of the benefits of the piggyback agreement with the City of San Bernardino and loss of meter installation in a timely manner. The lost asset and time would impact expenditures and revenues. FISCAL IMPACT The newly installed meters give an accurate read and allow the City to bill for actual customer usage. Lost revenue was running at approximately one -million dollars annually. Revenue has increased by 14% from last year due to the replacement program. The Unappropriated Funds would be used to replenish Account Number 521-8100-8101-4940. ENVIRONMENTAL IMPACT None. Staff recommends that the Colton Utility Authority approve the attached resolution for a budget appropriation of $11,250 from the Unappropriated Fund balance of the Water and Wastewater Utility to the Water Meter Account and approve a Change Order to Purchase Order No. 052573 with Performance Meters, Inc., for the purchase of various domestic water meters in an amount not -to -exceed $11,250. Staff also recommends that the Colton Utility Authority give the Director of Water and Wastewater the authority to execute the Change Order to the Purchase Order with Performance Meters, Inc. REVIEW TEAM ONLY City Attorney:A4. z4 Finance Director:I 9=11F -iL74 tt fi City Manager: LA2 Other: 1' Page 1 of 1 (w/Attachment)