2003 AGN MAY 06 I20 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF MAY 6, 2003 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Dilu deAlwis, Finance DirectorOi Item #20 SUBJECT: Request for recruitment and ratification of employee appointment for the full time positions of Account Tech UII in the Finance Dept. DATE: April 28, 2003 BACKGROUND: The Account Technician IM in the Finance Department will be responsible for processing accounts payable transactions for the entire city, bank reconciliation, bank deposit and other accounting related duties. This is a vital position for the department and there are no internal candidates available to fill this vacancy created by a retirement. There is a need to establish an eligibility list for the current vacancy and for a possible vacancy in the near future. The existing salary ranges for these positions are, $2,475 - $3,007 and $2,701 - $3,282. DISCUSSION/ANALYSIS: The retirement of the Accounting Technician B, after 23 years of service to the City of Colton, has created a vacancy in the Finance Department. The employee accepted a golden handshake and in order to comply with the requirements of the golden handshake program, Finance will under -fill this position with an Account Technician I, as well as keeping vacant a Sr. Office Specialist position that is not filled at this time. Due to pending reorganization of the Finance Department and the proposed plan of cost reductions, it is expected that an Account Technician B position will become vacant in the new fiscal year. The Account Technician I will be responsible for processing all Accounts Payable transactions for the entire city. The Account Technician H will be responsible for trustee statement reconciliation, bank account reconciliation, bank deposit preparation and other technical accounting related transactions. These positions are General Fund funded, however since part of the Finance Department budget, will be allocated throughout all funds. The Fiscal Management Committee at the meeting of Monday April 14, 2003 has approved these recruitments. Staff requests Council approval to recruit and establish an eligibility list pending the approval of the fiscal year 2003-04 budget, after which the appointment of the Accounting Technician B will be executed.