2003 AGN MAY 06 I25 - Laserfiche WebLink

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Item #25 REDEVELOPMENT AGENCY AGENDA REPORT FOR THE REDEVELOPMENT AGENCY MEETING OF MAY 6, 2003 TO: Honorable Agency Chairperson and Board Members 1 FROM: Candace Cassel, Redevelopment Agency Managq I / SUBJECT: Award of Contracts for Completion of Garage Impr�oXve-me/nts to Agency Owned Garages Sold to Homebuyers at Rancho Mediterrania Manufactured Home Estates for the Redevelopment Agency to Structural Consultants, Inc. and Myers Construction for a Period of One Year in an Amount Not to Exceed $115,000 Each, $230,000 Total. DATE: Backaround 2003 On February 11, 1999, the Agency Board defined the "finished lot" condition for which it will sell lots to homeowners; the Agency Improvements to the lots are to include fencing and garage repairs and front yard landscaping with automatic irrigation controls. There are currently 91 vacant, or soon to be vacant lots in Rancho Mediterrania Manufactured Home Estates, upon which new homes are being sold and installed. In addition, there are 71 tenants who may elect to purchase their underlying lot. The Purchase and Sale Agreement for the sale of a lot states that the Agency will complete the improvements to the lot within 60 days of escrow closing. To meet these Agency Improvement obligations, the Redevelopment Agency has been attempting to solicit bids for each trade on an individual basis, each time a lot is in escrow. This method of rehabilitation has proved to take too much time, in relation to our obligation timing and to be both inefficient and costly. The Redevelopment Agency requested the Purchasing Division establish a contract for completion of Agency Improvements to meet the obligations spelled out in the Lot Purchase Agreements. Forty-seven (47) vendors were contacted in accordance with established procedures; two bids were received and both were rejected as non-responsive. Discussion/Analysis Agency staff issued a second request for bids on March 31, 2003 to twenty-two (22) vendors. An Addendum to the request for bids was issued on April 16, 2003 that the Agency at its sole discretion, may award a contract for each Improvement to the lowest bid, as well as the second lowest bid, contingent upon agreement by the second lowest bid to acceptance of the lowest bid amount. Work on an as -needed basis will be allocated subject to the scheduling availability of the lowest bidder first. Bid opening was held at 2:30 p.m., April 17, 2003 in the Redevelopment Agency Office. Two bids were received for Garage Improvements. Bidding consisted of units of construction for materials and labor. Each garage improvement will