2004 AGN JUL 06 I17 - Laserfiche WebLink

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Item #17 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL MEETING OF JULY 612004 TO: HONORABLE MAYOR AND COUNCIL MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS SUBJECT: APPROVE THE AWARD OF CONTRACT TO SOUTH WEST PUMP AND DRILLING, INC., FOR EMERGENCY REPAIR WORK ON WELL PLANT NO. 26 IN AN AMOUNT NOT -TO -EXCEED $50,000 DATE: JUNE 2412004 BACKGROUND: Well Plant No. 26 is located at Walnut Well Field in San Bernardino and provides forty percent (40%) of the water to the Western Zone of the City. Over the weekend of June 19, 2004, Well Plant No. 26 unexpectedly stopped pumping water. Water Department Staff consulted with the City Manager regarding the situation. The City Manager declared that an emergency condition existed and that immediate action was necessary to insure that the reliable delivery of a pure, wholesome and sufficient supply of potable water is maintained throughout the City. DISCUSSION/ANALYSIS: On June 15, 2004, the Colton Utility Authority ("CUA") awarded to South West Pump and Drilling, Inc. ("South West"), the contract for rehabilitation of Well Plant Nos. 19 and 21. Both of these wells are located in the same vicinity as Well No. 26. South West was preparing to work on Well Plant Nos. 19 and 21 at the time that Well Plant No. 26 broke down. Because South West would already be working for the City close to Well Plant No. 26, the most practical and cost efficient solution was to engage South West to begin repairs immediately on Well Plant No. 26. Water Department staff consulted with the City Manager, who concurred that the situation was an emergency and that having South West begin the repair work on Well Plant No. 26 was the most practical and cost efficient method for obtaining the necessary emergency repairs. The actions of City staff in this instance complied with the City's existing purchasing regulations, which state that competitive bidding, either formal or informal, is not required in situations determined by the City Manager to constitute an emergency for a public project, pursuant to Public Contract Code sections 22035 and 22050. (Colton Municipal Code § 3.08.130.) Under such conditions, any alternative procedure may be used. In addition, the City Manager has authority to declare a public emergency and take any directly related and immediate action required by the emergency, up to a total of one hundred thousand dollars. (Ibid.) The contract award to South West for the emergency repairs will not exceed fifty thousand dollars.