2004 AGN JUL 20 I18 - Laserfiche WebLink

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The actions of City staff in this instance complied with the City's existing purchasing regulations, which state that competitive bidding, either formal or informal, is not required in situations determined by the City Manager to constitute an emergency for a public project, pursuant to Public Contract Code sections 22035 and 22050. (Colton Municipal Code § 3.08.130.) Under such conditions, any alternative procedure may be used. In addition, the City Manager has authority to declare a public emergency and take any directly related and immediate action required by the emergency, up to a total of one hundred thousand dollars. (Ibid.) The equipment and labor costs for the emergency bypass by Griffen total $26,644.77. The City's purchasing regulations also require that, for projects of more than twenty-five thousand dollars, a report on the emergency and work performed must be provided at the next regular City Council meeting. In compliance with this requirement, this report is submitted to the City Council. Additionally, the City's purchasing regulations require that the City Council must determine, by a four-fifths vote, that there is a need to continue the action without the benefit of informal or formal competitive bidding, in accordance with California Public Contract Code sections 22035 and 22050. (Ibid.) Since the work is completed, however, there is no need to continue the emergency action. To comply with the Municipal Code requirement, City staff respectfully requests that the City Council ratify the City Manager's actions and approve paying the invoices to Griffen for the emergency bypass. FINANCIAL IMPACT: The $26,644.77 for equipment rental and labor will be paid from the Wastewater Treatment Plant Capital Improvement Account No. 522-8200-8204-3890. ENVIRONMENTAL IMPACT: There is no environmental impact at this time. RECOMMENDATIONS: Staff recommends that the City Council ratify the City Manager's actions and authorize the City Manager to pay the invoices totaling $26,644.77 to Griffen Dewatering Corporation for the equipment and labor to bypass the influent lines in order to scour and video them. Work has been completed. Conflict of Interest Information: Exact Business Name: Griffen Dewatering Corporation President or equal: Sam Anderson Contact or Representative: Sam Anderson REPORT PREPARED BY: William F. Roth, Wastewater Utility Manager 1201 S. Rancho Ave, Colton CA 92324 REVIEW TEAM ON Y City Attorney:'P Finance Director: 1 . City Manager: OTHER: