2004 AGN MAY 18 I19 - Laserfiche WebLink

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CITY OF COLTON Item #19 AGENDA REPORT For the Colton Utility Authority Meeting of May 18, 2004 TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE COLTON UTILITY AUTHORITY FROM: ERIC FRASER, DIRECTOR OF WATER AND WASTEWATER OPERATIONS SUBJECT: AWARD OF BID FOR CITY OF COLTON WELL NOS. 15, 17, AND 24 PERCHLORATE TREATMENT PLANT — WELL MODIFICATION AND BOOSTER PUMP FACILITY INSTALLATION TO BAKERSFIELD WELL AND PUMP COMPANY IN THE AMOUNT OF $329,449 DATE: May 10, 2004 BACKGROUND In January of 2003, the Colton Utility Authority passed Resolution No. CUA-2003-01, that Declared An Emergency Condition, Requiring Immediate Action to Ensure the Reliable Delivery of a Pure, Wholesome and Potable Water Supply and Negotiation/Execution of Contracts as Necessary for Emergency Repairs and Services to Complete a Design-Build Wellhead Treatment System for Well Nos. 15, 17, and 24. The initial installation of the facilities was completed in 2003. However, final design and minor site improvements are still underway. DISCUSSION/ANALYSIS The initial design and construction of the perchlorate treatment facilities has been completed and the water served by the City from the impacted wells meets all treatment objectives. Although the units are operational, they are operating at less than design capacity. The final design parameters for the pump systems feeding water to the treatment vessels could not be determined until the system was constructed. The final plans and specifications for the portion of the project relating to necessary pumping plant construction and/or modifications to restore the operational capacity to the water sources impacted by perchlorate were completed by staff and the design engineer. A notice inviting bids was published in a newspaper of general circulation in accordance with the Colton Utility Authority purchasing policy. On May 10, 2004, sealed bids from a total of two contractors were opened at the City Corporate Yard. A bid summary is attached to this report. The low bidder was Bakersfield Well and Pump Company in the amount of $329,449. CONFLICT OF INTEREST - Disclosure Requirements Bakersfield Well & Pump Company, a Division of Zim Industries, Inc. Curt Bernard Zimmerer, President Contact: Dennis McKindley ALTERNATIVES: Re-bid the project and delay final construction. This may necessitate the purchase of water from the City of San Bernardino at a cost of $3000-$6000 per day during the summer months to meet system demand. FINANCIAL IMPACT Funds are available in the Water Perchlorate Treatment Wells 15, 17 and 24 Account Number 521-8100- 8105-3895. Upon project completion, reimbursement for the complete project will be obtained from the State Water Resources Board combined with the funds from Goodrich Corporation and the Regional Water Quality Control Board.