2004 AGN NOV 02 I07 - Laserfiche WebLink

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Pursuant to the CMA, the City is responsible for the management and supervision of all aspects of the design and installation of these public improvements, including the securing of right- of - way and easements to complete these projects. One of the projects identified in the CMA was the construction of the Colton -San Bernardino Bikeway Project. One hundred thousand dollars ($100,000) was allocated to the project as part of the City share. ANALYSIS/DISCUSSION: On September 16, 2004, Public Services/Engineering Section issued an RFP (Request for Proposals) to six (6) consultants for PS&E (Plan, Specifications, and Estimate) of this project. There are three (3) consultants that responded to the RFP with their corresponding cost proposal as follows: 1.) GK and Associates (Diamond Bar CA) $110,700 2.) LIN Consulting, Inc. (Diamond Bar CA) $122950 3.) Boyle Engineering Corporation (Newport Beach CA) $220,659 Upon review of the written proposals, GK and Associates ranked the highest of all three (3) consultants. GK and Associates also has the lowest fee proposal for the design of the project. The fee of the consultant was not a factor in ranking. ENVIRONMENTAL IMPACT: Preliminary Environmental Study (PES Form) has been submitted to Caltrans for review and approval. CONFLICT OF INTEREST Exact Business Name: GK and Associates President or equal: Ghazala Khan Contact or representative: Ghazala Khan FINANCIAL/FISCAL IMPACT: The project has total funding of $1,406,000 with the following breakdown: $719,000 — TEA -21 Grant Funds (account no. 457-9165-6982-3890), $432,000 — CMAQ Grant Funds (account no. 457-9165-6983-3890) and $255,000 — City Share coming from Measure I and RDA Funds. The City has appropriated $155,000 of its 1999/2000 Measure I revenue, identified in its Measure I Plan, for the funding of the Colton Bike Lane Project. Currently, the cash available in the Measure I fund is not sufficient to budget this project, however the Barton Road Bridge Project has already been budgeted for with Measure I funds and is not time sensitive. Staff suggests reallocating the Measure I funding from Barton Road Bridge Project, of which there is a current available balance of $265,000 in account number 457-6400-6410-3890 for the use of budgeting the Colton Bike Lane Project in the amount of $155,000 to account number 457-9195-6970- 3890. The remaining $100,000 of the City share will be provided by the Redevelopment Agency as established in it Mt. Vernon Contract Management Agreement dated April 6, 2004 (already budgeted in account no. 457-9160-9165-3890.