2005 AGN APR 19 I07 - Laserfiche WebLink

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Employees are expected to reimburse the City (Finance Department) promptly for the entire cost of all personal calls, including toll and long distance charges as well as applicable taxes. 4. Employees shall make every effort to avoid using directory assistance (both local and long-distance) since such calls result in charges to the City. Departments that frequently need to make calls to other calling areas should purchase and keep on hand appropriate telephone books. 5. Calls to "user -pay" phone numbers (e.g., 900 and 976 prefixes) are prohibited unless absolutely necessary for purpose of contacting vendor company "help lines." 6. Violations of these policies and procedures may result in disciplinary action against the employee. 7. All cell phone services and equipment adds, moves, changes, and repairs will be coordinated as outlined below in the Procedures section. PROCEDURES; 1. Purchase and Service All requests for cell phone purchase and service must be in writing, signed by the Department Head and approved by the I.S. Coordinator, Assistant City Manager or City Manager. Cellular phones will only be distributed to employees with a demonstrated need. To ensure the City is receiving the best cellular phone rates possible, at least once a year the Finance Department will review the different rate plans available. Individual employees and user departments will not establish service independently. City Council members will have the option of being a part of the cLtys ceU phone Pool plan or have their own sgparale cell phone Plan. If a sCparate cell phone plan is chosen, then it must be for the lowest possible rate and not exceed the cost of each individual phone within the pool plan. Number: 4.04.125 City of Colton Administrative Policy Date: April 19.2005 Page: 2 of 6 Authority: City Manager SUBJECT: Cell Phone Policy City Manager Employees are expected to reimburse the City (Finance Department) promptly for the entire cost of all personal calls, including toll and long distance charges as well as applicable taxes. 4. Employees shall make every effort to avoid using directory assistance (both local and long-distance) since such calls result in charges to the City. Departments that frequently need to make calls to other calling areas should purchase and keep on hand appropriate telephone books. 5. Calls to "user -pay" phone numbers (e.g., 900 and 976 prefixes) are prohibited unless absolutely necessary for purpose of contacting vendor company "help lines." 6. Violations of these policies and procedures may result in disciplinary action against the employee. 7. All cell phone services and equipment adds, moves, changes, and repairs will be coordinated as outlined below in the Procedures section. PROCEDURES; 1. Purchase and Service All requests for cell phone purchase and service must be in writing, signed by the Department Head and approved by the I.S. Coordinator, Assistant City Manager or City Manager. Cellular phones will only be distributed to employees with a demonstrated need. To ensure the City is receiving the best cellular phone rates possible, at least once a year the Finance Department will review the different rate plans available. Individual employees and user departments will not establish service independently. City Council members will have the option of being a part of the cLtys ceU phone Pool plan or have their own sgparale cell phone Plan. If a sCparate cell phone plan is chosen, then it must be for the lowest possible rate and not exceed the cost of each individual phone within the pool plan.