1982 ADJ MTG MIN JUN 7 - Laserfiche WebLink

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Discussion followed on the various pool cars, cars assigned to individuals, mileage, 2 O S and vehicle allowance. Acting City Manager Elliott said with regards to the Finance Administration, the City is currently recruiting for a Finance Director, there are presently two Assistant Director of Finance Positions, it is recommended to delete the position of City Auditor. The two Assistant Directors act as supervisors, one for accountingg - this would be Jerry Young, and the other for utility - this would be Ruby Andengaard; Ruby is currently in the Acting Director of Finance position. Mr. Elliott recom- mended leaving everthing as is until the new Finance Director has been hired, allow the person time to evaluate the department and let the director make a recommenda- tion to the City Council. Councilman Rehrer said getting off the subject of the budget, he would like to know the approximate cost to convert from bi-monthly utility billing to monthly billing. Staff replied this could possibly be costed out after the electric rate study is completed. DATA PROCESSING Assistant Finance Director Young reported the amount for Professional Services on Page 154 is the contract for Data Processing and this contract is based on the April CPI. Mr. Young said based on the CPI there needs to be an increase of $7,968 made to this account bring it to $107,568.00. CITY ATTORNEY Councilman Rios asked if the City Attorney was full time or part time. Mr. Elliott responded the City Attorney is on part ime, however, he is on call full time and his legal services are used as much as needed. CITY TREASURER Acting City Manager Elliott stated the City Treasurer could not be here this even- ing so he is submitted her budget. Mr. Elliott reported there are no changes to last year's budget. PI ANNTNr Acting City Manager stated that he is recommending the consolidation of two de- partments; that of Planning and Building & Safety with the Planning Director being over both departments. Mr. Elliott stated he would further recommend the position of Building & Safety Director be deleted. Mayor Huntoon stated that he had discussed this with other cities at the San Diego Conference and it appears a very positive way to go for more efficiency. Planning Director Jaime Aguilera stated the 1980-81 budget expended $152,562., the 1981-82 budget will expend $124,656., and the current proposed is $121,234. Mr. Aguilera stated that the current budget calls for a Planning Director, one Planning Assistant and one Planning Aide and that he proposes to delete both positions and upgrade to one position of Planning Associate. Councilman Rehrer asked about the persons in the positions being deleted. Acting City Manager Elliott responded that the Planning Aide position is vacant, the Planning Assistant is filled, however, that person could compete for the Planning Associate position and that it is anticipated this would come about around the first of August. Mr. Aguilera stated that he has a request not in the budget and that is that he would like a vehicle assigned to Planning. Mr. Elliott recommended that this matter be referred to his office. Mr. Elliott reported with the consolidations of the two departments, the deletion of the Director of Building & Safety and the two planning positions into one, the City would realize a savings of approximately $40,000.00. ADJOURNMENT: Mayor Huntoon adjourned the meeting to Tuesday, June 8, 1982, at 6:00 p. m., for an Adjourned Regular Meeting to be held at the Redlands Federal Savings Board Room across the street from City Hall. I JUN `r 1-- 2 Approved this 15th day of June, 1982. HELEN A. RAMOS, CMC, City Clerk