1982 ADJ MTG MIN JUN 7 - Laserfiche WebLink

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City Clerk Ramos stated that the $200.00 was a fair and justified amount in as much as she had not requested a salary increase and the use of her private 20 7 vehicle for City business is an out-of-pocket expense to her. Councilman Rios asked what ARMA under Dues and Publications stood for. Mrs. Ramos replied that is the Association of Records Managers & Administrators. CITY MANAGER Acting City Manager Elliott stated the budget for the City Manager does not reflect any changes or additions. Councilman Rios asked whether a city the size of Colton really needed a position of Assistant to the City Manager. Mr. Elliott responded yes. The Assistant has been handling alot of the daily routine review work, he does alot of research and is available to respond to a variety of task assignments. Mr. Elliott said the Assistant Position frees the City Manager to handle priority items with care. Mayor Huntoon stated that once before the City had tried to get along without an Assistant, but it just doesn't work for the benefit of the City. Councilman Rios inquired about the maintenance on the memory typewriter. � Discussion was held on the cost of typewriter and office equipment contract main- tenance. Q It was the consensus of the Council that staff should look at going out to bid to Q secure a more cost effective method of servicing our office equipment, in particu- lar, the typewriters. Personnel Acting City Manager Elliott reported that he would like to have the Administrative Assistant to present this budget. --- Mrs. Madsen reported that an additional position is being requested. The proposed position would be as described in the Job Description, being handed to you. Mrs. Madsen said the new person would assist in indetifying current and future opera- tional and manpower needs of the City. Mrs. Madsen stated the person would also analyze our job descriptions. Acting City Manager Elliott reported that it is proposed to eleiminate the position of City Auditor in the Finance Department and to place the person in the City Auditor position in the proposed new position of Personnel Analyst; further, it is proposed to reclassify the position of Administrative Assistant/Personnel to Personnel Director. Mr. Elliott stated the Personnel Analyst would be a Range 36, Step D and the Personnel Director at Range 38, Step D, and the increase in the over- all budget would be $3,000.00. Mr. Elliott stated he would recommend that if the Council approves this proposal, that the transfer of the person in the City Auditor position in Finance not be done until after the proper records are readied for the 1980-81 Audit and the 1981-82 Audit. Councilwoman Garcia stated she was not, at this time, in full agreement with the proposal and would like to study this prior to final action. Mrs. Madsen stated she is requesting the purchase of a Paper Shredder as Personnel Records and confidential and need to be disposed properly. FINANCE Acting Finance Director Andengaard reported that Page 65 reflects the positions as they were before the department was split into two Assistant Director of Finance. Mrs. Andengaard reported Page 92 reflects $600.00 for three steno -type chairs, these chairs are for the Account Clerks who are using the terminals. Mrs. Andengaard reported in the Utility Billing, Page 107, calls for a desk and chair to replace the ones taken by the Account Clerk when she was transferred from Utility to Accounting. Mrs. Andengaard said at this time, she does not believe this will be needed after all because the person has been retransferred back to Utility. Mrs. Andengaard said the last item is on Page 141, and the $6,000 is to purchase a used car from Hertz for the Collections and Business License Officer. JUN 1 >