1991 SEP 19 ADJ MIN - Laserfiche WebLink

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CITY CLERK City Manager Stratton stated the Clerk's Budget has had a minor reduction although it shows an increase. The increase is due to transferring the xerox equipment and vehicle maintenance from General Services to this budget. The remaining accounts deal with insurance and are regulated by law and the Insurance Pool the City belongs to. Councilmember Roman asked about a return to work policy for employees injured on the job. Personnel Director Johnson stated he is meeting with the employees associations on the Light Duty Administrative Policy before full implementation. City Manager Stratton stated some departments have voluntarily participated in a light duty return to work program. PERSONNEL DEPARTMENT City Manager Stratton stated it is difficult to make a true comparison of this proposed budget with last year because the department now has a Director versus a Manager. This budget has been cut in the Professional Services account, which provides for physical exams, counseling and legal assistance. It is felt that Director Johnson will be able to do more of the legal work and less outside assistance will be required, further less exams will be required due to the hiring freeze. City Manager Stratton stated that an Administrative Analyst position assigned to Administrative Services (Finance) has actually been working in Personnel. It is planned to shift the position from the Finance Budget to the Personnel Budget. City Manager Keane stated the supervision of the receptionist has been shifted from Personnel to the City Manager's Office, under the Executive Secretary. Director Johnson stated that he would like to make the Council aware of items that the Department needs for efficiency. Mr. Johnson said the items total $7,912 and are: 1. A copy machine, Minolta 5400 @ $5,800, on a three year lease purchase. 2. An answering machine/Job line - $612, and $1,500 for employee service pins. FINANCE City Manager Stratton stated that the Finance Department budget has also been trimmed. Like Personnel, this budget now has a Director. A part time Intermediate Typist Clerk was transfered to this budget from Public Works. This budget has a replacement of a lazer printer and there is a reduction in the Professional Services account now that the Director is on board. Director Acevedo discussed the review of the overall data processing operation. Mr. Acevedo stated the system is currently overloaded and has slowed considerably. Councilmember Roman inquired about training of employees as noted in the auditors' report. 2 SE