1983 RES NO 4350 - Laserfiche WebLink

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-2 - concerned Department Head, but must be exercised before a formal grievance may be filed. The proposed decision of the Department Head shall be in writing and personally served upon or mailed to the employee's current address. If the employee is not in agreement with the proposed decision reached by discussion, he shall then have the right to file a formal grievance, in writing, within ten (10) days after the mailing of or personal serving of the proposed decision of his Department Head. IV. Matters Subject to Grievance Procedure The City Personnel Officer or his designated representative shall make a deter- mination whether or not an alleged grievance actually falls within the category as established in the definition of a grievance in Section II of this procedure. This determination is subject to the grievance procedure. V. Formal Grievance Procedure (Levels of Review Through Chain of Commands - see attached form) A formal grievance shall be presented, in writing, to the employee's Department Head within ten (10) days after having attempted to resolve the grievance through the departmental discussion procedure. The Department Head (or in his absence his designated representative) receiving the grievance shall provide an oppor- tunity to discuss the grievance with the employee, his representative (if any), and with other appropriate persons. The Department Head shall render this decision or recommendation and comments in writing, and return them to the employee within ten (10) days after receiving the appeal. If the employee does not agree with the decision reached, he may appeal, in writing, to the City Personnel Officer. Failure of the employee to take further action within ten (10) days after receipt of the decision will constitute withdrawal of the grievance. 1. City Manager Review - The City Personnel Officer (or in his absence, his designated representative) receiving the grievance shall provide an oppor- tunity to discuss it with the employee, his representative (if any) or with other appropriate persons. The City Manager may designate a factfinding committee to advise him concerning the appeal. The City Manager shall render a decision, in writing, to the employee within ten (10) days after receiving the grievance. If the employee does not agree with the decision reached, he may have the option of by-passing steps 2 and 3 and appeal such decision, in writing, to the City Council. Failure of the employee to take further action within ten (10) days after receipt of the decision will constitute a withdrawal of the grievance. 2. If, as a result of the City Manager, the grievance is not resolved within ten (10) working days of receipt of said decision, the employee or their representative may request, in writing, that the grievance be submitted to the State Conciliation/Mediation Service for the purpose of mediating the dispute in an attempt to reach resolution. 3. If, as a result of the State Conciliation/Mediation role, the grievance is not resolved in Step II within five (5) working days after completion of Step III, the employee or their representative may request, in writing, that the grievance be referred to a Grievance Committee, made up of a