1983 RES NO 4350 - Laserfiche WebLink

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-3 - representative appointed by the City, a representative appointed by the Association and a third party mutually selected by the parties. The third party shall be selected from a list of not more than six (6) names mutually agreed to by the Parties. A list of six (6) names shall be agreed to by the parties for each action pursuant to this procedure. Each party shall alternately strike one name from the list until only one name remains. The first party to strike a name shall be determined by lot. Fees and expenses incurred as a result of requesting an impartial third party to resolve an issue shall be shared equally by the parties. The Grievance Committee shall, within 30 days from receipt of the appeal, hold a hearing to receive testimony and submit its findings and recommendations to the City Council. 4. City Council Review - Upon receiving the appeal, the City Council may adopt the findings or shall schedule a hearing with the employee at a regular adjourned or special meeting of the City Council. Following the conclusion of the hearing, and not later than the second regularly scheduled meeting thereafter, the City Council shall render its decision. The City Council's decision shall be final, administrative remedy by which to resolve the grievance. VI. Conduct of Grievance Procedure 1. The time limits specified above may be extended to a definite date by mutual agreement of the employee and the reviewed concerned. 2. The employee or the reviewer may request the assistance of another person, i.e. a representative of his own choosing, at any level of review. The City must be so notified if such is the case. 3. The employee and his representative may be privileged to use a reasonable amount of work time, as determined by the appropriate Department Head, in preparing and conferring about the appeal. 4. The employee shall have the right to be represented at all discussions out- lined in this procedure. 5. The employee shall be given at least five (5) days notice of any meeting requiring his appearance, throughout the grievance procedure. This provi- sion may be waived by mutual agreement. 6. All communications, notices and papers required to be in writing shall be served personally or by United States mail. 7. Any grievance should be treated as confidential information by all parties concerned until after the final decision has been rendered. 8. Employees shall be assured freedom from reprisal for using the grievance procedure. 9. To process a grievance through the levels of review, the employee must notify his last reviewer, in writing, that he is not satisifed with his decision and that he is carrying the grievance to the next level of review.