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1 <br />2 <br />3 <br />4 <br />5 <br />6 <br />7 <br />8 <br />9 <br />10 <br />11 <br />12 <br />13 <br />14 <br />15 <br />16 <br />17 <br />18 <br />19 <br />20 <br />21 <br />22 <br />23 <br />24 <br />25 <br />26 <br />27 <br />28 <br />reasonable and hence reimbursable for purposes of this policy. If government <br />rates are not available at a given time or in a given area, lodging rates will be <br />presumed reasonable and hence reimbursable if they do not exceed the <br />highest of: (i) the median retail price for lodging for the area at facilities rated <br />as "three star' or "three diamond" by recognized sources of lodging ratings, <br />such as AAA, that is listed on websites such as www.priceline.com or <br />equivalents; (ii) the IRS per diem rates for the area; or (iii) $150 per night. <br />C. Meals. Reimbursable meal expenses and associated gratuities will not <br />exceed the following rates per person: <br />Breakfast $11 <br />Lunch $15 <br />Dinner $18 <br />Incidental $ 5 <br />The $5 incidental portion is the same for full or partial days. Regarding partial <br />days, travel beginning on or before 7:00 a.m. qualifies for breakfast. A return time <br />beyond 1:00 p.m. qualifies for lunch. Return times beyond 7:00 p.m. qualify for dinner. <br />Travelers are expected to consume any meals provided at the conference. <br />The per diem allowance will be reduced accordingly, per the above schedule, for any <br />meals so provided. <br />If travel is to a "high cost" area, actual meal expenses can be reimbursed, in <br />lieu of the per diem allowance, if receipts are submitted and if approved by the City <br />Manager. <br />The meal amounts shown above will be annually adjusted to reflect changes <br />in the cost of living in accordance with the Consumer Price Index for All Urban <br />Consumers in the Los Angeles -Anaheim -Riverside area, as determined by the U.S. <br />Department of Labor, rounding the adjusted amount up to the nearest whole dollar. <br />When the meal function is an organized event (for example, conferences and other types <br />of activities that fall within the list of "authorized expenses" above), the official or <br />employee shall be reimbursed the amount being charged by the event organizer for the <br />M <br />