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1 <br />2 <br />3 <br />4 <br />5 <br />6 <br />7 <br />8 <br />9 <br />10 <br />11 <br />12 <br />13 <br />14 <br />15 <br />16 <br />17 <br />18 <br />19 <br />20 <br />21 <br />22 <br />23 <br />24 <br />25 <br />26 <br />27 <br />28 <br />meal. The City recognizes that the per person cost may exceed the above rates due to <br />additional costs associated with organizing the event, service charges, and the costs <br />associated with any invited guests. <br />The City will not pay for alcohol/personal bar expenses. <br />D. Telephone/Fax/Cellular. Officials will be reimbursed for actual telephone and <br />fax expenses incurred on City business. Telephone bills should identify which calls were <br />made on City business. For cellular calls when the official has a particular number of <br />minutes included in the official's plan, the official can identify the percentage of calls <br />made on public business. <br />E. Internet. Officials will be reimbursed for Internet access connection and/or <br />usage fees away from home, not to exceed $15.00 per day, if Internet access is <br />necessary for City -related business. If an official is issued an air card or other device for <br />wirelessly accessing the Internet, such device may only be used for Internet access for <br />official purposes. The City may require the official to reimburse the City for any use of <br />such a device for Internet access for personal use, or for unauthorized use by others. <br />F. Airport Parking. Long-term parking must be used for travel exceeding 24 <br />hours. <br />G. Other. Baggage handling fees of up to $1.00 per bag and gratuities of up to <br />15 percent will be reimbursed. Expenses for which City officials receive reimbursement <br />from another agency are not reimbursable. <br />H. Cash Advance Policy. From time to time, it may be necessary for an official to <br />request a cash advance to cover anticipated expenses while traveling or doing business <br />on the City's behalf. Such request for an advance should be submitted to the City <br />Manager and/or Finance Director 10 calendar days prior to the need for the advance with <br />the following information: <br />1. The purpose of the expenditure(s); <br />2. The benefits of such expenditure(s) to the residents of the City; <br />-7- <br />