2007 RES R-22-07 Adopting Revised Travel Policy

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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3. The anticipated amount of the expenditure(s) (for example, hotel rates, meal costs, and transportation expenses); and 4. The dates of the expenditure(s). Any unused advance must be returned to the City treasury within two business days of the official's return, along with an expense report and receipts documenting how the advance was used in compliance with this expense policy. In the event the City Manager or Finance Director is uncertain as to whether a request complies with this policy, such individual must seek resolution from the City Council. SECTION 4. Credit Card Use Policy. The City does not issue credit cards to individual office holders but does have a City credit card for selected City expenses. City office holders may use the City's credit card for such purposes as airline tickets and hotel reservations by following the same procedures applicable to cash advances. Receipts documenting expenses incurred on the City credit card and compliance with this policy must be submitted within five business days of use. The City credit card may not be used for personal expenses, even if the official subsequently reimburses the City. SECTION 5. Expense Report Content and Submission Deadline. All cash advance expenditures, credit card expenses, and expense reimbursement requests must be submitted on an expense report form provided by the City. This form shall include the following advisory: "All expenses reported on this form must comply with the City's policies relating to expenses and the use of public resources. The information submitted on this form is a public record. Penalties for misusing public resources and violating the City's policies include loss of reimbursement privileges, restitution, civil and criminal penalties, as well as additional income tax liability."