1992 AGN OCT 26 I01 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For Council Meeting of October 26. 1992 TO: Honorable Mayor and City o ncl � FROM: Gary E. De er ublic Utilities Director SUBJECT: Award of the Installation of the Final Phase of the Water Telemetry Contract to Ellis electric (Sole Source) in the Amount of $198,277.00 BACKGROUND: The City of Colton's Water Telemetry project was approved The project was divided into five phases (one design, four a different phase to be completed each fiscal year. The final is scheduled for completion this fiscal year. i_, Date : October 21, 1992 by Council in 1982. construction), with phase of the project Once completed, the water telemetry system will tie-in all of the City' wells, reservoirs and booster stations to one central computer system. The computer system will enable staff to control the level of water at the reservoirs, turn on/off booster stations and wells, providing water to the City's customers as needed. The water telemetry system will help reduce the amount of the time crews spend in site visits monitoring the operation of the wells, reservoirs and booster stations. This will allow more crew time to work on replacements/repairs of the old water lines and other projects. DISCUSSION: Ellis Electric has supplied the needed equipment for the other phases of the water telemetry project. Since all of the phases must tie-in to one central computer, which is compatible with the existing phases already installed, staff requested Best, Best and Krieger to determine if the project could be considered sole source with Ellis Electric as the contractor. In response to a similar request, Best, Best and Krieger prepared a memorandum dated December 27, 1991 which indicated that Ellis Electric could be awarded a contract as sole source contractor. Best, Best and Krieger suggested that the Council make certain findings in support of the sole source contract award. These findings are: 1) Ellis is the sole supplier of uniquie product and services necessary to the expansion of the City's telemetry system; 2) if another contractor were allowed to perform the work, the warranty on the previously completed work will be voided; and 3) no public purpose would be served by awarding a new contract for this phase of the telemetry system expansion project, and entering into the public bidding process would, therefore, be an unnecessary and costly action of no value to the City. Attachments: 1 Page 1 of 2— Item No. I